Accounting Specialist

Position OverviewWe are seeking an accounting specialist to support the daily operations of the accounting department. Candidates will have experience assisting with a variety of accounting functions including accounts payable, accounts receivable, reconciliations, and general ledger maintenance. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities at a time. The accounting specialist will work collaboratively across departments to ensure accurate financial data and timely processing of transactions, supporting overall financial integrity and operational efficiency.Key Responsibilities:Accounts Payable (A/P):Review, code, and process vendor invoices and employee expense reports.Match purchase orders, packing slips, and invoices for accuracy and proper authorization.Reconcile vendor statements and resolve discrepancies promptly.Prepare and process check runs, ACH, or wire payments.Maintain vendor records and ensure compliance with W-9 and 1099 reporting requirements.Accounts Receivable (A/R):Generate and distribute customer invoices and statements.Record incoming payments and reconcile customer accounts.Monitor accounts receivable aging and follow up on past-due balances.Assist with cash application, deposits, and payment posting.Provide courteous and professional customer service to clients regarding billing inquiries. General Accounting & Reporting:Assist with month-end closing activities, including journal entries and account reconciliations.Support general ledger maintenance and ensure proper documentation of all financial transactions.Assist in preparing reports, schedules, and supporting documentation for audits or internal reviews.Participate in process improvement initiatives to streamline accounting operations.Maintain organized and accurate accounting records in accordance with company policies and procedures.Qualifications:Education:Bachelor’s degree preferred but not required.Experience:Minimum 1–2 years of accounting or bookkeeping experience, preferably with exposure to both A/P and A/R functions.Technical Skills:Proficiency in Microsoft Excel, Word, and Outlook.Experience with accounting software such as QuickBooks, NetSuite, Sage, Oracle, or SAP (or comparable ERP system).Familiarity with electronic payment systems and reconciliation tools.Compensation & BenefitsCompetitive salary commensurate with experience.Comprehensive benefits package (health, dental, vision, 401(k), paid time off).