Accounts & Administrative Assistant

Job description:Key Responsibilities Process accounts payable (AP) invoices in the accounting system, ensuring accurate coding and timely entry Collate and distribute invoices and statements via email Maintain organized filing systems—both physical and digital—for payment vouchers, invoices, and corporate records Digitize invoices and supporting documents for verification and approval workflows Review supporting documentation (e.g., purchase orders, delivery orders, goods received notes, contracts) to ensure completeness before invoice processing Assist in monthly financial reporting and account reconciliations Manage daily office operations, ensuring smooth functioning of facilities, equipment, and supplies Liaise with vendors, contractors, and service providers for office maintenance and utilities Arrange accommodation and refreshments for guests Coordinate courier services, incoming/outgoing mail, and document distribution Handle visitor management, including hospitality and meeting room setup Perform other ad-hoc duties as assigned by management  Qualifications•    Diploma or degree in Accounting, Finance, Business Administration, or related field•    Minimum 1–2 years of relevant working experience in accounting/administrative roles.•    Proficient in Microsoft Office Suite.and familiar with accounting software (AutoCount software will be an added advantage) •    Good communication skills in English and Bahasa Malaysia•    Able to communicate clearly, both verbally and in writing, with colleagues, management, and external clients. This includes the      ability to convey financial information tactfully and accurately.  •    Strong attention to detail and accuracy in handling data•    The ability to identify issues in ledgers or administrative processes and find appropriate solutions.•    Flexibility to handle changing priorities, work under pressure, able to adjust to changing priorities, new technologies, or unexpected situations in a fast-paced work environment.•    Handling inquiries and providing support to clients or vendors with professionalism and efficiency•    Able to work independently and as part of a team •    Positive attitude and willingness to learn