Accounts Assistant

About KayanaKayana is one of the fastest-growing companies, empowering small and medium-sizedbusinesses with cutting-edge technology to compete with larger enterprises in the ordering andpayments space. As a disruptive force in the industry, we provide everything from essential point-of-sale systems to advanced solutions like self-service kiosks, enabling brands to scale andsucceed.Our mission is simple: to help businesses thrive through innovative technology. Withoperations across the USA, UK, Europe, Australia, and the Middle East, Kayana is proud to fosteran inclusive and dynamic culture. Every employee is supported with a personalized developmentplan, offering clear and achievable career paths for long-term growth.Job Title: Accounts AssistantDepartment: Finance & AccountsReports To: Head of FinanceJob Summary:The Accounts Assistant is responsible for supporting the Finance Department in maintainingaccurate financial records, managing daily accounting operations, and ensuring compliance withorganizational, legal, and regulatory requirements. This position plays a key role in financialreporting, payroll processing, budgeting, and grant management within a dynamic IT firmenvironment.Key Responsibilities:Financial Management & Accounting Support:Maintain comprehensive and up-to-date accounting records.Manage purchase and sales invoices and ensure timely processing.Perform bank reconciliations and monitor cash flow.Generate month-end and year-end financial reports.Process payroll and handle Federal and State tax returns, including fringe benefits reports.Manage vendor payments and issue checks.Prepare financial documents for grant reporting and assist with grant applications.Ensure organizational compliance with all legal, financial, and regulatory requirements.Maintain appropriate insurance coverage for the organization.Prepare annual budget forecasts and monthly budget reports for the Executive Director andBoard of Directors.Assist with budget preparation, forecasting, and financial planning for IT projects and servicecontracts.Track and allocate project-related costs accurately.Support internal and external audits by preparing required financial documentation.Update and maintain accounting systems and financial databases.Liaise with clients, vendors, and internal teams to resolve billing or payment issues.Contribute to the improvement and automation of accounting and financial processes.Skills and Qualifications:Diploma or bachelor’s degree in accounting, Finance, or a related field.1–2 years of experience in accounting or finance, preferably within an IT or service-orientedorganization.Proficiency in accounting software (e.g., QuickBooks, Xero, Zoho Books, or Tally).Strong working knowledge of Microsoft Excel and financial data analysis.Understanding of payroll processing and statutory tax requirements (Federal and State).Excellent attention to detail and accuracy.Strong organizational and time management skills.Good interpersonal and communication skills.High level of integrity and confidentiality when handling financial information.Why Join Us?At Kayana, you’ll be part of a fast-growing global company where your contributions will make a direct impact. We offer:A clear path for career growth.The opportunity to set up and shape the compliance framework for a growing international business.A supportive and collaborative environment where your success is celebrated.