Accounts Payable / Admin Assist

About IntlvacIntlvac is a high-tech industrial manufacturing company specializing in thin film deposition technology. We are recognized as a world leader in our field, with a team of top scientific researchers, software programmers, and mechanical and electrical engineers.Key ResponsibilitiesAccounts Payable Primary contact with vendors Setting up vendor accounts & keeping them up to date with contact & banking information Print all new invoices/credits/statements Review vendor statements for missed invoices Process invoices without a PO Match invoices that have a PO, then enter into the system Legal invoices, employee expenses & credit card transactions Weekly payment run report Complete payment run through the bank & Bluelink Provide payment remittances to each vendor End of the month general ledger reconciliationsAdmin Assistant Answering the door for visitors and directing them where to go/letting personnel know they are here Answering the phone and directing the call or the customer on how to proceed with questions Making sure office/kitchen is up to date with stock Helping the admin team with tasks Helping staff with questions and needs Helping the cleaners with questions or needsBack Up Duties – fill in when primary person is unavailableCoverage for Order Entry Processing customer purchase orders Provide support to internal sales person & customers Provide paperwork to shipping when order is ready Processing the invoices & sending them to the customerAssistant to Controller Assist with monthly, quarterly and annual closings Ensure timely bank payments Monthly bank reconciliations in multiple currencies Accounts payable and receivable tasks Develop accounting report spreadsheetQualifications The ideal candidate will have a minimum of 2 years experience in an accounts payable capacity or a relevant certificate in bookkeeping or accounting Intermediate computer skills in accounting software, Microsoft Excel & Word Strong analytical skills with attention to detail Strong ability to multi-task and a “can do” attitude Ability to work well independently as well as under supervision Excellent verbal and written communication skills Excellent interpersonal and organizational skills A quick-learner with the ability to perform in a fast-paced environmentPosition DetailsFull time; Days; Monday to Friday; on-site at Halton Hills facility; Wage: $25/hourHow To ApplyInterested applicants are asked to forward their resume to intlvacjobs@intlvac.com. Candidates must be legally eligible to work in Canada.