Accounts Payable Administrator

Who We AreTrend Marketing Wholesale is a leading fashion footwear company that distributes brand nameshoes, apparel, and handbags to retailers across Canada. Our over 650 active accounts range from major department stores to boutique footwear and apparel stores in every province and territory. We currently represent over 35 brands of footwear/apparel across Canada. Established in 1996, Trend Marketing is a private company dedicated to providing superior product quality and customer service. We are able to deliver on this pledge through the strength of our key asset – our people and our systems.A/P Administrator – Job DescriptionJob SummaryReporting to the Accounting Manager, the Accounts Payable (A/P) Administrator is one member of a team responsible for executing the Accounts Payable cycle processes on the Finance team. The successful candidate will be able to develop and maintain constructive and cooperative working relationships with internal and external stakeholders.Responsibilities• Function as a key accounts payable liaison by answering inquiries from trade partners, vendors, suppliers, license holders, customs authorities, brokers regarding payments, adjustments, credits in a professional and courteous manner;• Address and facilitate the redirection of inquiries and requests from the Management Team and Ownership;• Provide analysis and reports to managers regarding accounts as required;• Process invoices in the ERP system including tasks such as matching and verifying payment amounts and receipt of goods or services;• Ensure supplier invoices have been properly authorized in accordance with signing authorities;• Verify customs duty entries are processed according to Canada Customs rules and regulations;• Prepare weekly payment proposal, process (pre-) payments, and apply payments;• Accurate and efficient data input adhering to deadlines/timelines;• Accurate and efficient voucher import in ERP system;• Fully resolve discrepancies internally and/or externally on a timely basis; complete any required investigation into backup documentation, etc;• On a timely basis, accurately file all processed invoices with matching payment documentation to meet (currently electronic) filing standards;• Reconcile credit card accounts monthly;• Obtain and process internal expense reports monthly;
• Perform specific account reconciliations (including sales rep commissions and vendor royalties);• Provide backup support for others in the Finance department;• Enter 10 to 20 journal entries in the ERP system per month;• Assist with audits as and when required (CRA, CBSA, financial statements).Qualifications• College degree in Accounting or combination of relevant work experience and education. • Minimum of 2 years’ experience in A/P• Basic knowledge of principles of finance, bookkeeping and accounting • Experience in a medium-sized company and prior experience distribution experience or experience partnering with purchasing, logistics, and traffic departments is preferred.• Excellent written and oral communication skills, particularly in understanding/resolving problems.• Positive, proactive, "can-do" attitude with a sense of urgency and proactivity.• Ability to build and maintain relationships internally and externally, utilizing a strong customer centric approach and thrive in a collaborative team environment.• Superior organizational skills to execute all necessary follow ups with key stakeholders (internal and external).• Ability to work overtime as needed (month-end & year-end reporting).• Detail-oriented with high degree of accuracy in inputting and checking data.• Strong work ethic with ability to complete a task from start to finish, work independently, be flexible, prioritize workloads, meet deadlines and work well under pressure.• Ask for and accept input from team as well as highlight key issues to Manager on regular basis.
• Intermediate Excel skills (V-lookups, Pivot tables) and experience with accounting or ERP packages (eg. RLM, SAP, Quick Books, etc).• Good investigative and reconciliation skills.• Good customer service and interpersonal skills in dealing with internal and external customers.• Ability to work well under pressure and meet deadlines while remaining well organized.• Maintain confidentiality regarding owner and supplier data, documents and procedures.• Compliance with company handbook.Please submit your resume in English format for review and consideration.Please note, the core business hours of operation for this position are 9:00am to 5:00pm (Eastern Standard Time), Monday to Friday.We thank all candidates for their interest, however only those under consideration will be contacted to discuss this opportunity.