Accounts Payable Coordinator

Company Overview:Established in 2002, FOH® is a global award-winning hospitality and foodservice manufacturer brand including: Front of the House® and room360˚ by FOH®. Delivering more than products, our company and culture has received numerous recognitions through the years and was also featured in Fortune Magazine as “Best Workplaces in Manufacturing and Production”. We are proudly certified as WBENC (Women’s Business Enterprise National Council) and LGBT Business Enterprise (LGBTBE®) partners and suppliers.FOH® offers an environment where entrepreneurial spirits are given the opportunity to grow without limits in a culture where you can influence the company's path. We are guided by our inclusive team, culture, commitment to sustainability, and diversity.DEI Workplace™ Certified 2023-2025 | Most Family Friendly Employers™ 2023-2025 | B est Workplaces in Manufacturing & Production™ 2023 | Best Dog-Friendly Company 2021 | Great Place to Work® Certified 2018-2020| Best Workplaces in Manufacturing & Production™ 2020Position Summary:The AP Coordinator is part of the Finance & Accounting team. This role contributes to the success of the company by participating in Accounts Payable (A/P), cashflow, and any other functions of the Finance and Accounting team. This position supports our vision by balancing the accounting needs of business partners, industry representatives, vendors, and team members.Additional Information:This is a permanent, full-time salary position (Exempt)Our Headquarters office is located at 7630 Biscayne Blvd., Miami, FL 33138This role participates in our hybrid scheduleHybrid Schedule: Monday & Friday; 2 days working remotely. Tuesday, Wednesday & Thursday; 3 days working in the headquarters office.This role will handle AP for both US and MexicoMajor Duties Include:Invoice Processing:Review and process vendor invoices, ensuring accurate coding and approval through AI platformVerify and reconcile invoices with purchase orders, contracts, and receiptsVerify and reconcile corporate card expenses through online platformVerify and reconcile intercompany expenses and balancesVendor Management:Maintain accurate vendor records, including balance, payment terms, bank and contact informationRespond to vendor inquiries regarding payment status and resolve any discrepancies or issuesEstablish and maintain positive relationships with vendors and internal teamsPayment Processing:In conjunction with treasury management, prepare and process weekly accounts payable disbursementsEnsure compliance with company policies and procedures in all payment processesManage and track payment schedules and deadlines to avoid late fees and missed paymentsReconciliation & Reporting:Assist with monthly, quarterly, and year-end accounts payable reconciliationsMaintain and update accounts payable reports, including aging reports, cashflow, and accrualsAssist with financial audits by providing supporting documentation and explanations for accounts payable transactionsSystem & Process Improvement:Utilize accounting software and AI platform to streamline accounts payable processesAssist with the implementation of new technologies or upgrades to improve efficiencyIdentify opportunities to enhance processes, reduce errors, and improve overall workflowCompliance & Documentation:Ensure compliance with company policies, accounting standards, and regulatory requirementsMaintain thorough and organized records of all accounts payable transactionsAssist with the preparation of tax-related documents, including 1099 forms.Other Duties:Assists Controller with other projectsDemonstrates integrity in all work produced ensuring it is both on-time and audit-readyUpdates the departmental standards as needed Records personal daily punches and approves accurate bi-weekly time and attendance recordsActively participates in all one-on-one and group meetingsAssists in other duties and projects as needed and directed Promotes our FOH® Culture in all interactions Education, Experience & Computer Skills:College degree in Accounting, Finance or related Minimum 3+ years’ experience in AP and bookkeeping, or relatedProficient in Microsoft Applications, ExcelProficient with ERP systems, SAP Business One Accounting SystemProficient with Business Partner portals, Banking platformsKnowledge in Concur software highly desiredSkills Needed for Success: Strong customer service and interpersonal skills Critical accuracy in all financial transactions and projects Ability to handle confidential information Follows direction and works under pressure to meet deadlines Stress and time management skills Analytical, creative, practical problem-solving skills Customer service and interpersonal skills Work collaboratively and as part of a diverse team Communicate with excellence and clarity both verbally and in writing Project management skills and strong attention to detail Tech- savviness Strategic thinking, planning and execution Ability to re-arrange tasks as priorities change Desired Characteristics and Qualifications: High emotional intelligence Flexible to work outside of normal work hours Organized, action and detail-oriented Demonstrates sound work ethics  Possesses cultural awareness and sensitivity  Highly enthusiastic, positive-minded and composure in challenging situations Thrives in a goal-driven environment  Nimbleness to respond to everchanging priorities in a high-growth environment Benefits & Pay:FOH®, Inc. recognizes that our team members are our most important assets; therefore, we are committed to offering a comprehensive benefits package that provides protection and well-being for our team and their families.The salary/hourly range for this role represents numerous factors considered in the hiring decisions, including, but not limited to, work experience, territory, geographical location, etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range. Beyond base compensation, FOH® proudly offers bonus incentives, health benefits, retirement savings plans, time off programs, and perks. (Onsite gym and workout classes, pet-friendly office, daily Cuban coffee, flexible schedule options, volunteer time off, fresh fruits and snacks, and our collaborative culture) Passionate about what we do and how we do it, we value different perspectives from people of all backgrounds and actively recruit diverse team members. "Be yourself! We like it that way". Bring your experience and join a team that strives to deliver impactful solutions to our partners worldwide. Our websites are the perfect place to learn more about FOH® www.fohworldwide.com www. frontofthehouse.c om | www.roomthreesixty.com