Accounts Payable Inventory Associate

Accounts Payable Inventory Associate – Job OverviewThe Accounts Payable Inventory Associate plays a key role in ensuring timely and accurate processing of invoices for assigned branches. This position upholds compliance with company policies, financial controls, and accounting standards. Success in this role requires a balance of independent problem-solving and collaborative teamwork to address moderate challenges in daily operations.Key ResponsibilitiesInvoice & Inventory ProcessingReview and validate invoices for accuracy and completeness.Match invoices with purchase orders and receiving documents.Investigate and resolve discrepancies between PO, receiving, and invoice data.Obtain necessary approvals in line with AP policies.Accurately enter invoices into the ERP system, ensuring correct accounting code assignment.Schedule supplier payments promptly, adhering to agreed terms.Communicate effectively with internal departments, suppliers, and employees to resolve payment-related inquiries.Foster strong relationships with suppliers to ensure efficient resolution of payment issues.Documentation & Record KeepingMaintain complete, accurate, and policy-compliant documentation.Collaborate with internal teams and suppliers to address documentation discrepancies.Provide data and insights for accounts payable and inventory reports as requested.Support month-end and year-end closing by ensuring proper recording and reconciliation of inventory expenses.Internal Controls & ComplianceIdentify opportunities to enhance processes for better financial control and risk mitigation.Ensure all activities comply with US GAAP and relevant regulatory standards.Participate in audits, prioritizing accuracy and adherence to company policies.Collaborate with audit teams to facilitate smooth reviews of accounting records.Provide documentation and support during audit processes as needed.Qualifications & SkillsAssociate’s degree in Accounting, Finance, Business Administration, or related field; or 1–3 years of experience in accounts payable, billing, or similar roles.Solid understanding of accounting principles and invoicing processes.Experience with inventory management is a plus.Familiarity with ERP systems is advantageous.Strong analytical skills and attention to detail.Excellent communication and interpersonal abilities.Capable of managing multiple priorities and meeting deadlines in a dynamic environment.