Accounts Payable Supervisor (M/F/X)

About VicinityAt Vicinity, we pursue a clear and committed mission: to develop and manage affordable, sustainable, and high‑quality rental housing. Through innovative residential projects, we place energy performance, digitalisation, and services tailored to tenants’ needs at the heart of our approach, with the aim of simplifying daily life and improving quality of living.Convinced that social impact goes hand in hand with economic performance, we fully integrate the principles of diversity, equity, and inclusion into our company culture. These values are essential levers for achieving our ambitions and creating a stimulating and fulfilling work environment.Vicinity adheres to high ESG standards (Environmental, Social and Governance), officially recognised through its B CORP certification.Our investment strategy is built on three fundamental pillars: ✅ Financial accessibility ✅ Energy efficiency ✅ MobilitySupported by a committed and experienced team, Vicinity ensures rigorous management of its fund and real estate assets, generating strong and sustainable returns for its investors.Today, Vicinity manages a portfolio of around 1,000 residential units, including 350 already operational and 650 under development, mainly located in Antwerp, Brussels, and Liège.As part of our growth, we are looking for an Accounts Payable Supervisor to strengthen our Finance team and actively contribute to structuring our internal processes.Vicinity Affordable Housing Fund is a regulated real estate fund in Belgium (GVBF/FIIS).Location 📍 Watermael-Boitsfort, 1170 BrusselsContract type & working arrangements 🗂 Employee — part-time (50%), ideally spread over 4 or 5 days. Presence required at least 3 days/week in the office.Start date 🚀 As soon as possibleYour mission As Accounts Payable Supervisor, you oversee the entire supplier invoice process for a portfolio of around 300 operational residential units, ensuring:·       Accounting accuracy·       Smooth operations with an eye toward increased automation·       High-quality relationships with Property Managers, suppliers, and all stakeholders involved in the process The role can evolve depending on the company’s growth and the candidate’s ambitions.Your responsibilities🎯 Full management of the invoice flow·       Receipt and control of all invoices addressed to the different entities of the group.·       Compliance verification: supplier identity, VAT number, presence of purchase order if applicable, related building or unit, period.·       Accounting and analytical allocation: landlord/tenant split, common charges, allocation keys, periods, VAT codes.·       Control of legal obligations (ONSS/RSZ / SPF Finances) when applicable.·       Detection of anomalies: duplicates, fraudulent invoices, inconsistencies.🧩 Supervision of invoice approvals·       Sending invoices for approval to Property Managers and other stakeholders.·       Rigorous follow-up of approval deadlines.·       Management of rejected invoices: analysis of rejection reasons, coordination with approvers, follow-up until adjusted invoices or credit notes are obtained.·       Support to operational teams (Property Management, Technical Manager, Projects, …) regarding allocation questions, analytical keys, or missing documents.·       Regular reporting on open / unvalidated invoices.💳 Payment processing & supplier relations·       Preparation of weekly payment batches according to internal rules.·       Ensuring payment deadlines are met and maintaining the company’s professional reputation.·       Follow-up of automatic matching quality and handling of anomalies.📊 Monthly reporting – VAT declaration·       Review of monthly invoice reporting in collaboration with Property Managers.🏢 Participation in service charge reconciliations·       Support to Property Managers for annual service charge reconciliations and ad hoc reconciliations (tenant departures).📘 Support to the CFO, Financial Analyst & the Fund’s fiduciary·       Active participation in quarterly closings.·       Preparation of closing entries in collaboration with the Fund’s fiduciary.·       Contribution to ad hoc projects related to the Fund’s growth (process improvement, digitalisation, new tools, etc.).Your profile🎓 Education & experience·       Bachelor’s degree in accounting.·       Minimum 3 years of experience in a similar role.🤝 Personal skills·       High level of commitment and results-driven mindset.·       Ability to handle files autonomously and reliably.·       Organised and detail-oriented.·       Passionate about accounting and process optimisation, including automation.·       Excellent internal and external communication.·       Willingness to learn, versatility, and openness — SME mindset.🛠️ Technical skills·       Very good command of Excel and Outlook.·       Comfortable with digital tools, with a strong interest in IT and digitalisation, and motivated by continuous improvement and process automation.·       Solid knowledge of accounting fundamentals, VAT, and analytical allocation.·       Experience with Odoo ERP is a plus.🌍 Languages·       French: good spoken and written command.·       Dutch: good spoken and written command.Why join Vicinity? 🌟 Work with experienced and caring colleagues in a relaxed environment. 🏢 Contribute to the development of a sustainable and high-quality real estate portfolio in Belgium. 🚀 Take part in structuring and growing a fast-expanding company. 💡 Participate in concrete projects that improve tenant experience and foster innovation.How to apply? 📧 Send your CV and cover letter to elise.vanderclausen@vicinity.be and job@vicinity.be. 🔎 Mention “Accounts Payable Supervisor – [First Name Last Name]” in the subject line of your email. 🛡 All applications will be treated confidentially.Our commitment to Justice, Equity, Diversity & Inclusion 🌍 At Vicinity, we strongly believe that diversity is an asset. We encourage applications from all individuals, regardless of gender, gender identity, sexual orientation, ethnic or social background, age, disability, religion or belief. Our recruitment process is designed to be fair, respectful, and inclusive, so that everyone can find their place and thrive in our work environment. If you need a specific accommodation to participate in the selection process, please let us know.