Accounts Payble & Workforce Manager

Posting DetailsPosting DetailsPosting Number S14373P Working Title Accounts Payble & Workforce Manager Department PSO-Cont Ed-Business Admin About the University of GeorgiaChartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About The College/Unit/DepartmentThe University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA’s mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.College/Unit/Department website http://www.georgiacenter.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule InformationMonday through Friday, 8am-5pm.Advertised Salary Commensurate with Experience Posting Date 11/11/2025 Open until filled No Closing Date 11/17/2025 Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).USG Core Values StatementThe University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Position InformationClassification Title Business Services Pro III FLSA Exempt FTE 1.00 Minimum QualificationsBachelor’s degree in a related field or equivalent and 5 years of professional experiencePreferred SummaryPreferred Qualifications Position SummaryThe Accounts Payable & Workforce Manager is responsible for overseeing all purchasing, payroll, position management, and expenditure activities for the Georgia Center for Continuing Education & Hotel. This role ensures the timely and accurate processing of accounts payable and payroll transactions, maintains compliance with UGA policies, and supports internal controls. The manager collaborates closely with unit staff to provide guidance on procurement, travel reimbursements, invoice approvals, payroll operations, and position changes. Additionally, this position supervises two full-time staff members within the Division of Finance & Human Resources and contributes to strategic planning through financial and workforce analysis.Knowledge, Skills, Abilities And/or CompetenciesExcellent customer service and verbal/written communication skills.Ability to establish and maintain effective working relationships with faculty/staff, fellow employees, and general public.Strong organizational skills with excellent time management skills.Very detail-oriented and accurate with attention to deadlines.Ability to manage multiple assignments smoothly and efficiently.Prior experience in financial management and/or accounting.Ability to be proactive and work independently.Strong customer service skills.Strong interpersonal communication skills.Provide confidentiality and security related to sensitive information.Ability to learn new software.Understanding accounting skills and principles.Understanding of UGA policies and procedures.Physical DemandsSit for long hours and work in front of computer.Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesProcurement & Accounts Payable Duties IncludeApprove payment requests, purchases orders, P-Card purchases, petty cash purchases, and employee reimbursements.Serve as Approver and Reconciler for 10 P-CardsEnsure that all purchases have appropriate approval and documentation, and that they are processed in a timely and accurate manner.Work with individual units to provide guidance regarding their purchasing needs.Work with central divisions to ensure all UGA and USG policies and procedures are adhered to.Submit correcting GL Journals, AP Vouchers, Position Funding Change Requests, or Budget Journals as needed.Percentage of time 30 Duties/ResponsibilitiesPosition Management & Payroll Duties IncludeCommunicate with GC managers regarding payroll and position management updates.Ensure all payroll is submitted accurately and adjustments are made in accordance with UGA policy.Ensure all new and changing positions are classified accurately, have correct titles, and appropriate salaries. Ensure all proper approvals obtained.Communicate with GC leadership to provide guidance and feedback regarding position management and payroll.Ensure consistency is maintained with all Georgia Center positions across Public Service & Outreach.Advise on accurate funding for expenses and payroll.Maintain and distribute accurate chart of accounts for all purchasing and payroll.Percentage of time 30 Duties/ResponsibilitiesProvide Financial & Workforce Reporting Duties IncludePrepare or oversee the preparation of many monthly financial reports including P-Card Reconciliation Packets, Monthly Metrics Report, Open Purchase Order Reports, Monthly Petty Cash Reconciliations, and more.Track all position changes for leadership.Prepare or oversee the preparation of monthly workforce reporting including Open Positions, Overtime, and Payroll.Percentage of time 15 Duties/ResponsibilitiesSupervision & Management Duties IncludeSupervise two staff members in the Finance & Human Resources Division and the activities they support.Train and mentor staff members and advise on solving complex issues.Establish and maintain performance standards and procedures.Evaluate potential improvements and opportunities.Percentage of time 10 Duties/ResponsibilitiesCompliance & Documentation Duties IncludeEstablish policies and procedures necessary to document internal Finance & Human Resources operations.Work with Assistant Director of Finance & Human Resources to update all policies and procedures on a regular basis and ensure GCnet is accurate.Ensure payroll and accounts payable operations are adhering to all relevant UGA and USG policies and procedures.Percentage of time 10 Duties/ResponsibilitiesOther duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.Percentage of time 5Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Leta Salazar Recruitment Contact Email leta.salazar@uga.edu Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).* How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel?UGA JobsGeorgia Center Employment PageGeorgia Center Talent Recruitment BrochureInsidehighered.comIndeedhCareersLinkedInFacebookDepartment of LaborGoodwillFrom a current UGA employeeOtherApplicant DocumentsRequired DocumentsResume/CVCover LetterOptional Documents