Admin & HR Assistant

Job Purpose:The Admin & HR Assistant provides comprehensive administrative and human resources support to ensure smooth daily operations of the office and the HR department. The role involves coordinating office administration tasks, managing documentation, and assisting in HR processes such as onboarding, employee engagement, and record management.Key ResponsibilitiesA. Office AdministrationOversee day-to-day office operations, including supplies, maintenance, and vendor coordination.Organize travel arrangements, accommodation, and itineraries for visitors or staff when required.Prepare reports, presentations, and meeting minutes as requested by management.Maintain confidentiality and professionalism in handling sensitive company information.Support the coordination of company events, meetings, and staff gatherings.Manage filing systems, office documentation, and ensure proper record-keeping.Handle incoming calls, emails, and visitors with a professional and courteous approach.Responsible for facilities, IT, and procurement to ensure a smooth workflow within the office.B. Human Resources AssistanceAssist in recruitment activities including posting job ads, scheduling interviews, and coordinating candidate communication.Prepare onboarding materials and assist in the introduction of new employees.Maintain up-to-date employee files, contracts, and HR databases.Assist in managing employee leaves, benefits, and document requests.Coordinate HR-related communication such as memos, announcements, and policy updates.Support the HR department in organizing engagement activities and HR events.Ensure HR documents comply with company policies and local labor laws.Qualifications & SkillsBachelor’s degree in business administration, Human Resources, or a related field.2–3 years of experience in administration or HR support roles.Fluent in English is must.Strong organizational skills with the ability to multitask and prioritize effectively.Proficient in Microsoft Office (Word, Excel, PowerPoint, Online meetings).High level of professionalism, discretion, and confidentiality.Strong attention to detail and problem-solving abilities.Key CompetenciesProactive & Reliable: Takes initiative and completes tasks efficiently.Organized & Detail-Oriented: Maintains accuracy in administrative and HR records.Communication: Clear and professional written and verbal communication.Confidentiality: Handles sensitive information with discretion.Team Collaboration: Works effectively with multiple departments.