Admin Manager

UrBox is Vietnam’s leading digital gifting & loyalty platform that enables businesses to integrate their reward & loyalty programs with an ever-growing network of more than 350 brands & 20,000 accepted online and offline stores in Vietnam.UrBox has the widest network of clients in loyalty in Vietnam and provides loyalty & reward solutions to many big organizations in the aviation, banking, FMCG, Insurance, Real Estate industries and more.KEY RESPONSIBILITIES:Office Management (70%):Manage the office working spaces (both HN & HCM), office equipment, property and facilities to provide quality, customer-oriented and cost-effective services to meet business and operational needs. Ensure the office is safe, clean, and comfortable.Manage travel arrangements for employees, including accommodation, transportation, visa, travel insurance and other logistics support.Plan and monitor the operation budget cost efficiently Build Admin procedures; policies/process of admin work and ensure that procedures are followedBuild up the relationship among admin teams and other departments, ensure the administrative support for employees timely.Internal communication (30%)Be in charge of planning, scheduling and organizing the company events including mini events, monthly events and annual company events, company trip, year end party, etc…Other tasks assigned by the HRD.REQUIREMENTS:Education: Bachelor’s degree or aboveProfessional major: Human resources, Organizational Development, Education, or related field2nd language ability: Fluent in both written and spoken English and VietnameseRelated experiences: At least 4 years of experience in office assistant and/or HR Assistant/ or a similar roleDeeply understand and strong experience in dealing with admin issues at the officeExperience and proficiency in using ATS software, and MS Office (Word, Excel, PowerPoint, and Outlook).Essential Capabilities:Careful, meticulous, like to take care of othersGood communication and problem solving skillsStrong planning & organizational skills