Admin & Project Support Coordinator

Administration : Admin & Project Support CoordinatorApply nowContactYour Rohde & Schwarz recruiting team is looking forward to receiving your application.InfoCity/region Bangkok (Thailand) Entry level Professionals Employment Type Full-time, unlimited Ref. Number 13655SharemoreYour tasksTo organize / coordinate administrative and logistics support for events such as workshop / seminars / exhibition / trainingOrder and replenish promotional materials (e.g Datasheet, Product Brochure, Poster etc.) from RSMSource and purchase new corporate gifts for sales and marketing eventsCoordinate logistics related to project execution, and vendor management.Facilitate communication and collaboration among project stakeholders, internal departments, and external suppliers.Assist in preparing project plans, timelines, and budgets under the guidance of line manager.Monitor and report on project milestones, deliverables, follow up on action items, and deadlines.Ensure compliance with company policies and project standards.Manage procurement of project materials/equipment and assist in sourcing vendors, suppliers, or subcontractors for project needs.Perform any other administrative duties to support successful project delivery.Request and compare quotations, evaluate supplier capabilities, and negotiation with guidance from line manager.Raise purchase requests, follow up on purchase orders, and track deliveries to ensure timely fulfillment.Monitor vendor performance and maintain a record of supplier documentation and certifications.Provide status updates and escalate issues that may impact project timelines or deliverables.Ensure administrative processes and documentation comply with company standards and audit requirements.Answer telephone calls from customers and pass them onUpdate calendars and business schedule meetings if needed (logistics, meeting room preparations etc.)Support for business trip for RS Thailand colleagues: visa application, international flight booking and hotel reservationSupport for visitors from overseas: visa application / paperwork, greeting & assisting etc.Order and maintain stationery and office supplies, operate office equipment and manage office space including facilities managementManagement on extension number / seat allocationBusiness Card & Phone list UpdateCompany Event ManagementOther duties or tasks as assigned on an as-needed basisExciting insights into Rohde & SchwarzOur Colleagues Provide Insider Information AboutDaily adventures and challengesOur passionate teamThe technologies behind the innovative projects and solutionsYour browser does not support the video tagYour QualificationsMinimum Diploma / University Degree in Business Administration or relevant field of studiesMinimum 15 years of business administration, back-office support, sales administration, project coordination, logistics, vendor coordination, procurement experienceExperience in SAP ERP will be an added advantageProficient in MS Office applicationsComfortable working in a fast-paced environment; team player and able to work under tight timelinesExcellent communication skills and interpersonal skillsProactive and possess a Can-Do attitude, good multi-tasker with an eye for detailsGood understanding of logistics and supply chain principles.Ability to handle confidential and sensitive information professionally.Time management skills to prioritize multiple tasks with attention to detail and meet deadlines.Interested?We are looking forward to receiving your application! Ideally, you should apply online with the reference number. If you have any questions, please feel free to contact your recruiting contact via LinkedIn or XING.Equal opportunities are important to us. We are looking forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, ideology, disability, age as well as sexual orientation and identity.Reference number: 136535Recruiting Contact: Josephine Chin | Caroline HiiApply nowRohde & Schwarz is a global technology company with approximately 14,000 employees and three divisions: Test & Measurement, Technology Systems and Networks & Cybersecurity. For 90 years, the company has been developing cutting-edge technology, pushing the boundaries of what is technically possible and enabling customers from various sectors such as business, government and public authorities to maintain their technological sovereignty. Rohde & Schwarz Thailand was established in May 2005. The company is 100% owned subsidiary of Rohde & Schwarz GmbH whose headquarters are based in Munich, Germany. R&S Thailand has its headquarters in Bangkok, R&S Thailand has a long term strategy to maintain a strong, viable local presence and increase market share in all business fields. The company is committed to provide 100% in country support for most of the products sold into the Thailand market. To achieve this, there is continuous investment in equipment for repair & calibration capability, logistics, customer demonstrations and evaluation. Also, R&S Thailand ensures there is continuous training for all employees, in particular, for sales and service personnel on new technologies, products and applications in all relevant business fields. Our team consists of 17 employees, whose focus is to provide a high level of technical competence in pre and post sales support and outstanding quality in service repair and calibration to our customers.Our offerBusiness trip travel allowancePrivately owned companyHealth careDental benefitsLife insuranceCorporate/team eventsLeaves for wellness, family care etc.Gifts for special life eventsShow moreYou might find this also interestingOur cultureDiscover how we live development, training, diversity and much more!Our benefitsWith us, you can expect more than just a job - discover the benefits we offer!Our application processCurious about our application process? Find out what awaits you!Your Onboarding JourneyCurious about onboarding at Rohde & Schwarz? Take a look here!