Admin Support Officer

Responsibilities:Administrative SupportMobilize necessary tasks or activities to ensure end-to-end administrative support to TBG RemittanceSubmit service requests and monitor fulfillment by servicing BU such as but not limited to:Marketing/Events-related – stock replenishment of giveaways, collaterals, supplies; flight/hotel bookings; helpers packing/dispatch of materials; service vehiclesPremises, IT/Non-IT FFE, Security – repairs, replacements, new issuance, general upkeepProcurement – special gifts/tokens, marketing collaterals and giveaways, flowers, regular office suppliesHR-related – hiring and probationary PARs for management approval, employee subsidies, sympathy flowers, financial assistance due to sickness/hospitalization c) Engage in regular interactions with Human Resources Department (HRD), Performance Management Department (PMD), BDO Procure, Security Investigation Division (SID), Premises, Travel Procure, Vehicle Support, Mailing Room, etc. d) Provide support in updating and managing the Table of Organization, personnel database, movements, trainings, and performance appraisals and other personnel records/information, and ensure that only authorized officers have access to it. e) Mobilize BUs/teams concerned for necessary compliance to bank wide activities such as but not limited to: disaster drills, order submission for personal Christmas giveaways, sports fest employee participation, etc. f) Provide support in custodianship of the vault and duplicate keys of TBG Remittance; inventory maintenance of marketing supplies, IT/non-IT FFE.Relationship ManagementProvide timely and accurate feedback to supervising officer/s and requesting BUs Do proper escalations and handle ad-hoc initiatives as neededAdministrative/Continuous ImprovementsSupports and put into action agreed plans during performance review and individual coaching to improve team performance Continuously evaluate and suggest process improvement ideas, to optimize efficiency and effectiveness of work processesOthersPerform other special duties or assignments as requested or requiredDemonstrate the right attitude, adherence to the bank’s Code of Conduct, and Out-of-the-box thinkingComplies with audit, bank and internal policiesQualifications:Bachelor's degree holderWith at least 3 years of experience in project management or marketing services, preferably gained from a bank or financial institutionInterested candidates must be willing to report onsite daily in Ortigas/Makati.