Administration Assistant

We are looking for an Administration Assistant to join us on our journey toward zero-emission shipping!What you will do:Provide administrative support to management and team members.Handle incoming calls, emails, and correspondence in a professional manner.Maintain and organize office info screen.Schedule meetings, appointments and travel arrangements.Order and manage office supplies and ensure proper inventory levels.Coordinate internal and external meetingsLiaise with vendors, service providers, and building management to ensure smooth office operations.Support HR and finance processes, such as expense reporting, onboarding and offboarding.Provide basic IT support, including setting up workstations, assisting with hardware and software issues and coordinating with IT department.Support Marketing on bookings, orderings and other administrative tasks.Assist with company events, team activities, and other administrative projects as assigned.Our requirements:Eligible to work and live in Finland (Vaasa).Strong organizational and time management skills with high attention to detail and sense of urgency in dealing with tasks.Excellence in team working and communication in multicultural environments.Fluency in English language, written and spoken. Finnish and/or Swedish are seen as an advantage. Communication Skills – clear verbal and written communication with staff, clients, and management.1–3 years of experience in administrative support or office coordination, preferably in an international setting.Proactive and service-minded attitude with a problem-solving approach.Relevant educational background in administration, or related field; equivalent practical experience is also valued.Basic understanding of HR and finance procedures (e.g. expense claims, onboarding).What we offer:Hybrid working solutions and flexible work hoursCompetitive salaryCulture and sports benefits (Epassi)Extensive lunch benefitsDiverse working environmentMeaningful, hands-on role where your participation is seenCentral office location in the heart of VaasaDoes this sound like a good fit for you?Apply for the position via the form, please apply latest by 23.11.2025. For more information, please contact HR Manager Nella Niskanen, nella.niskanen@wetech.fi, +358 50 366 6067.We look forward to hearing from you!