Administration & Finance Executive

Job Title:   Administration & Finance Executive (Hybrid – RAK/Dubai/Home)Location:  UAE – Hybrid Employment Type:  Full-timeAbout Us: We are a dynamic and fast-growing group of companies operating across the luxury yachting, media, and lifestyle sectors. As we scale operations, we are seeking an Administration & Finance Executive to support and enhance our internal infrastructure across administration, finance, and compliance functions. Role Overview: This is a hybrid role for an experienced professional with a strong foundation in finance operations, administration, and legal coordination. The role requires some travel between Ras Al Khaimah and Dubai, along with the flexibility to work from home.

The ideal candidate is highly detail-oriented, process-driven, and extremely proficient in Zoho Books and Excel. Key Responsibilities: Finance & Accounting Support: Maintain accurate financial records and ensure timely entry of all transactions in Zoho BooksReconcile bank statements, process payments, and prepare financial summaries/reports using both Zoho books and excel. Coordinate with external accountants for reporting, audits, and complianceManage invoicing, receivables, payables, and financial documentationAssist in budgeting, forecasting, and financial planningOffice Administration & Coordination: Oversee day-to-day administrative tasks and internal operational workflowsManage calendars, meetings, correspondence, and document controlEnsure compliance with company policies and procedural documentationLegal & Regulatory Management:

Ensure all company licenses, trade documents, and regulatory filings are up to dateLiaise with PROs, legal consultants, and UAE government authorities as neededMaintain a structured database of legal contracts and renewalsKey Skills and Requirements: Essential Technical Skills Bookkeeping & Ledger Management – Accurate daily transaction recording, journal entries, and reconciliation. Accounts Payable & Receivable – Managing vendor payments, issuing invoices, tracking collections, and following up on outstanding balances. Bank Reconciliation – Monthly matching of company records with bank statements. Zoho Books Expertise – Deep familiarity with all Zoho Books modules including:

Expense & income trackingAutomated invoicingVAT setup & reportingChart of accounts managementVAT Accounting – Knowledge of UAE VAT regulations, filing returns via the FTA portal, and maintaining compliance. Financial Reporting – Generating profit & loss statements, balance sheets, cash flow statements, and other internal financial reports. Budgeting & Forecasting – Assisting in annual budgeting, expense planning, and variance analysis. Audit Preparation – Organizing financial records and supporting documentation for internal and external audits. Petty Cash & Expense Management – Tracking operational cash flow and expense claims. Payroll Coordination – Coordinating salary sheets and payments in compliance with UAE WPS.

Soft SkillsHigh attention to detail and accuracyOrganizational and time management skillsAbility to meet strict deadlinesStrong problem-solving abilityConfidentiality and data integrityProfessional communication (internal & external)Ability to work independently and across teamsOther Requirements Based in the UAE, with the ability to commute between RAK and Dubai regularlyMinimum 10 years of experience in finance administration and accountingExtensive hands-on experience with Zoho Books is a mustStrong knowledge of UAE regulatory processes, licensing, and legal filingsProficiency in Microsoft Office (particularly Excel, Word, Outlook)Highly organized, discreet, and capable of managing multiple priorities autonomouslyExcellent English communication skills, both written and verbalWe’re looking for someone who’s ready to take ownership, streamline systems, and grow with us.

If that sounds like you, we look forward to your application.