Administrative Assistant - Executive Office

OverviewThe Executive Office Administrative Assistant will play a crucial role in supporting the Executive Office in managing administrative tasks, coordinating schedules, and facilitating smooth communication within the executive office. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This position would report directly to the Chief Executive Officer of Playground Productions. RESPONSIBILITIES Administrative Support:Provide administrative support to the CEO and Chief Product Officer, including calendar management, meeting scheduling, and travel arrangements.Arrange and coordinate internal and external meetings, including preparing agendas, materials, and minutes. Handle routine correspondence and communications on behalf of the executive office.Support the team with special projects, research, and other initiatives as assigned.Communication and Coordination:Act as a liaison between the executive office and other departments, ensuring effective communication and collaboration.Facilitate internal and external communication, including responding to inquiries and managing email correspondence, routing inbound inquiries to the correct executiveAssist in coordinating and scheduling executive team meetings and events, including pre-meeting preparations and post-meeting recaps and follow ups.Document Management:Manage and organize documents, files, and records for the executive office.Ensure proper filing and maintenance of confidential information.Travel Coordination:Assist in coordinating travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as needed.Campaign & Activation SupportSupport planning for in-person activations and campaign launches, up to and including travel and lodging arrangements, event set up, and materials organization. Manage inventory and shipping logistics for all merchandise related to the Backyard Sports Franchise. Travel with the team and provide onsite support for Backyard Sports activations and events as needed. Personal Assistant Tasks:Manage personal appointments, reservations, and other commitments for the Chief Executive Officer.Assist with personal errands and tasks as needed.Handle personal correspondence and communication, always maintaining a high level of confidentiality and discretion.QUALIFICATIONS & SKILLSExperience as an Administrative Assistant or Executive Assistant, preferably in a corporate setting. Strong organizational and time-management skills.Excellent communication and interpersonal skills.Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.Ability to maintain confidentiality and handle sensitive information with discretion.Proficiency in MS Office (Outlook, Word, Power Point, and Excel), Windows, and Adobe Pro.COMPENSATION RANGE AND BENEFITSPlayground Productions believes in embracing a supportive environment for our employees that amplifies their potential. One of the many ways we invest in our culture and people is through a competitive, comprehensive benefits package that includes:Medical, Dental, Vision, Life & Disability InsurancePaid time off, sick leave, holidaysThe compensation range for this role is $65,000 - $75,000 annually. Compensation is dependent on qualifications, experience, and other factors. The salary offered will align with the Company’s budgeted amount for the position.EQUAL OPPORTUNITY EMPLOYERPlayground Productions is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations, and all other privileges, terms, and conditions of employment. The firm complies fully with all federal, state, and local equal employment opportunity laws.