Administrative Assistant - FTC 12 months

Overview: Boundless is a remote-first company, but we're looking for a full-time, Dublin-based Administrative Assistant to be the cornerstone of our on-site operations in our St Stephen's Green office on a fixed term 12 month contract. This role will be the key link between our leadership team and our distributed workforce, ensuring the smooth handling of all physical documentation, coordination of in-person signatures, and management of essential office and administrative processes.We're looking for a proactive, highly organised individual who thrives on ownership and initiative. This is an ideal role for an early-career professional or someone returning to work who is eager to grow, learn, and make a meaningful impact in a fast-moving company.Key Responsibilities:Document Management & AdministrationPrepare and manage documents that require signatures, ensuring accuracy and completeness. Coordinate and facilitate the in-person signing of documents by company representatives, ensuring timely completion and accurate trackingMaintain organised archives of both physical and digital documents, including Boundless' entity management and HR systemsMaintain well-organised employment document archives at the office, and ensure digital copies are regularly shared with the relevant teamsManage incoming post and couriers, liaising with internal teams to ensure documents reach the right people promptlyGeneral Administrative & Office SupportOversee ad hoc office administration needs, including supplies, deliveries, and logisticsSupport event coordination, offsites, and company-wide initiatives (e.g. holiday cards, team gifts, or on-site meetups)Identify and implement opportunities to improve administrative systems and workflowsBuild and maintain strong working relationships with teams across the organisation to ensure smooth coordination of administrative needsRequirementsQualifications & Skills:Ideally 1+ year of experience in an administrative or operational role (internships and part-time roles considered)Exceptional organisational skills with strong attention to detail and accuracyDemonstrated ability to work independently and take initiative — comfortable managing tasks from start to finish, creating structure, and improving processes without needing close supervisionProactive and resourceful, with strong problem-solving skills and the confidence to reach out to the right people to move work forwardExcellent communication and interpersonal skills, with the ability to coordinate effectively across teams and levelsDiscretion and professionalism when handling confidential or sensitive informationComfortable being the primary team representative in the Dublin office while supporting a globally distributed teamWork Environment:Boundless operates primarily as a remote-first organisation, but this role is fully onsite in our Dublin office (near Stephen's Green). At times you'll be the only team member physically present, so we're looking for someone self-sufficient, resourceful, and confident managing priorities independently.BenefitsTime Off - Everyone in the team is entitled to 35 days per year (including public holidays). Your well-being is high priority. You are encouraged to use this allowance and have a proper break to re-charge your batteries!Boundless company holidays - We have 4 Boundless holidays per year - these are on the last Friday of the quarter. This means that everyone across the company has a day off together so that you can genuinely switch-off for the weekend in the knowledge that you won't be receiving any Slack or email notifications!Flexi benefits -a monthly allowance of €100 that can be used on a broad range of personal expenses.Generous Equipment/Hardware Budget - We'll ensure you have the right tools to succeed.Employee Assistance Program - Your emotional wellbeing is important. We'll provide you with paid-for access to mental health supports.Personal Development Budget to attend events, meet-ups and conferences - You'll be encouraged to build a network and develop your career.Industry benchmarked salary - We benchmark our salaries to the ‘industry standard' for tech start-ups and we believe in offering a fair salary that not only reflects your value at your level of experience in your field but also your value to us.Career Growth - We're looking to reward good performance, and see people progress through the organisation as we grow.