Administrative Assistant - Hybrid

Company DescriptionWelcome to a place where people are at the heart of everything we do. Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you. When you join CIMA+, we welcome you to a place that you can call home.Job DescriptionReporting to the Director of Infrastructure at one of our offices in Montreal or Laval, the Administrative Assistant will act as the main contact for files. The Administrative Assistant is called upon to perform administrative tasks related to opening files and monitoring projects, organizing meetings, preparing reports and compiling management information. She facilitates administrative management and project follow-up. She collaborates with the entire team of engineers and technicians in carrying out their activities. The successful candidate will be able to take advantage of our hybrid work mode, allowing him/her to telework, work on-site at the office, or a combination of both.Primary ResponsibilitiesOpen project and service offer files, and ensure that they are filed and archived in accordance with the current systemParticipate in the preparation of service offers when required, handle day-to-day business and provide administrative support to managers (management, file follow-up and invoicing)Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverablesUpdate data, registers and tables in the appropriate systemsConduct research, collate information, document files to facilitate analysis and decision-makingOrganize meetings, take notes, write up minutes, follow up as appropriate, identify urgent tasks and follow up with responsible personsWelcome and integrate new team membersQualificationsProfessional diploma or college degree in secretarial or office automation techniques, or equivalent training3 to 5 years' experience in a similar positionFluency in spoken and written FrenchThorough knowledge of Office 365, particularly Word and Excel  Proven writing skills (especially for reports), ability to synthesize information and good management of prioritiesFor further information, please contact Ibrahima Amadou LYAt CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. Why choose CIMA+? Because we offer you:Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week Employee and Family Assistance Program Retirement Savings Plan (RRSP) with up to 4% employer contribution As an employee-owned company, an annual opportunity to purchase shares for all employees Flexible work schedule in a hybrid work mode Work/Life balance policy across Canada 3-5 weeks of vacation, based on years of relevant experience Tailored training to improve your existing skillsAdditional InformationEthics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.Accommodations are available on request. Your Business Partner will process your request.Find out about The CIMA+ advantage - CIMA+.