Administrative Assistant

Location: Dublin, IrelandEmployment Type: FT (Mon-Fri)Join an Innovative Neurological Rehabilitation TeamAre you a passionate looking to advance your career while making a meaningful impact? The An Saol Foundation, a Section 39 registered charity, is seeking a dedicated Administrative Assistant to support our pioneering neurological rehabilitation and habilitation centre. Our Centre is Ireland’s first of its kind, offering long-term rehabilitation and habilitation for individuals with severe Acquired Brain Injuries (sABI).Why Join The An Saol Foundation?State-of-the-Art Facilities: We work with cutting-edge therapy equipment, including robot-assisted gait training, functional NMES, NeuroGym, state-of-the-art cognitive and communication technologies, as well as advanced and holistic approaches to well-being.Innovative Approach: We recognise that Life and Living with a severe Acquired Brain Injury requires lifelong support for the body, mind, and soul. Regular client hours combine (re-)habilitation with physical activity and health promotion.Collaborative Team: Be part of a multidisciplinary team committed to transforming lives. We collaborate with national and international research and rehabilitation centres, and run active student and internship programmes on site.Continuous Development: Access ongoing professional development opportunities and research partnerships.Human Rights-Based Care: Work in a client-centred environment that prioritises dignity, independence, and innovation. We put our clients and their families at the centre of our efforts.Your RoleAs an Administrative Assistant, you will:Provide administrative support to ensure efficient operation of the office, including maintenance and compliance with a Governance calendarBe the point of contact for all external communicationEnsure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for suppliesSupport service delivery, including maintenance of client schedules, incident reporting, performance and delivery reporting, assessment schedules, use of Clinico platformProvide support for good governance, including regular policy and governance reviewUpload all invoices and receipts, use of BrightBooks platformCommunicate information to clientsProvide HR support to the CEO, including onboarding of all interns and staff, annual leave requests, use of HRDuo platformMaintain Garda Vetting recordsOrganise and maintain SharePoint, including document management and client & staff recordsUpdate all client informationTake minutes and prepare events and meetingsUpdate social media platformsAssist the CEO with all project developmentSupport the development of the An Saol Foundation and the promotion of its mission, vision, goals & objective, and valuesOther tasks as directed by the CEONote: This job description is open to changes. The An Saol Foundation reserves the right to adjust the role if the need arises. What We’re Looking ForQualifications: You must be legally entitled to live and work in Ireland. Bachelor’s degree or equivalent in a relevant field (desirable).Experience: Experience in office management, programme development, and supportSkills: Patience, enthusiasm, and the ability to talk to people with complex needs. Ability to meet deadlines.Experience with the Microsoft Suite (Outlook, Word, Sharepoint, etc). Good IT skills Proven organisational skills. Strong communication, teamwork, and organisational abilities, demonstrating initiative, drive, creativity, and innovation.Mindset: A client-centred and family inclusive approach with adaptability, patience, and a desire to learn.Benefits25 days annual leave 4 additional concessionary days (Good Friday & Christmas) Unpaid Leave Education leave (with approval) Sick Leave Working HoursMonday – Friday (8:30-17:30, 16:15 on Friday, 45 minutes for lunch), 40hrs per week, on site.SalaryStarting at €35,609 (referenced but not linked to the HSE Consolidated Salary Scales, Grade IV (Clerical))About The An Saol FoundationFounded by the family of Pádraig Schaler, the An Saol Foundation is a Section 39 registered charity dedicated to providing lifelong rehabilitation and habilitation for individuals with sABI. Our services are nationally and internationally recognised for innovation and excellence in long-term disability care.How to ApplySubmit your CV and a cover letter detailing your experience and enthusiasm for this role to positions@ansaol.ie by 02 November 2025. Please use the subject line: Administrative Assistant Position.We are committed to fostering an inclusive environment where innovation and compassion meet to change lives.