Administrative Assistant

Overview:Provide dedicated administrative support to the Riviera beach location in a professional, confidential, and organized manner.Roles and Responsibilities:Research and resolve customer billing disputes using SAP system.Ensure vendor invoices are paid timely, accurately and with the proper approvals utilizing SAP system, P-Card, or Amex.Create/Process Purchase Order Requisition via SAP/MyBuy system.Inventory building supplies (office supplies, breakroom supplies, maintenance supplies) to ensure appropriate inventory levels are maintained.Settlement of driver routes in SAP settlement system including processing customer payments collected by driver, depositing customer payments through banking system, reconciling end of day payment balances, and tracking & reporting of all settlement processes.Maintain coupon process according to Control guidelines.Processing and scheduling donations for location.Ordering and tracking uniforms for all frontline employees.Ordering new iPhone/iPad and sending equipment out for repairs.Timely processing of customer scheduling inquiries using direct respond and recover (R&R).Assist with onboarding tasks for new hire frontline employees.Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.Organize and maintain department files, both electronic and hard copy.Daily interaction with all Functional Teams.All other common administrative duties.Maintain high level of integrity and professionalism in handling confidential material daily.Ability to work proficiently and calmly under pressure situations.Work on special projects as assigned.Qualifications / Requirements: 2+ years’ experience Administrative Support.Detailed knowledge and experience in Microsoft Outlook, Word, Excel.Knowledge of SAP software preferred.Ability to become proficient in multiple IT applications.Experience in prioritizing work and multi-tasking - Strong sense of urgency.Outstanding organizational and follow-up skills — Discretion with sensitive information.Excellent written and verbal communication skills.Requires creative thinking and problem-solving skills.Must be able to flex schedule to meet work demands (ex. early mornings, after hours). High proficiency using Apple products and systems, including iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.