Administrative Assistant

Job title: Administrative Assistant – IIIMax salary budget: RM3,900/monthLocation: Bayan Lepas, PenangJob type: Contract – 1 year with possibility of extensionJob Mode: OnsiteExperience: Minimum 4 yearsJob description:Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.Provides professional communication via phone, e-mail, and mail. Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.Prepares communications, such as memos, emails, invoices, reports and other correspondence.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.Provides real-time scheduling support by booking appointments and preventing conflicts.Manages calendars, travel arrangements and expense reporting.Requirement:Candidate should be able to run the admin/scheduler work very independently (very minimum coaching).Demonstrates the ability to independently source and propose solutions within their scope of responsibility.Proactively reaches out to meeting organizers to resolve scheduling conflicts without requiring escalation.Candidate should be able to support team members for Southeast Asia region, including China & Vietnam.Mandarin speaker is preferred.