Administrative Assistant (m/f/d)

Job DescriptionWe are seeking a highly organized and proactive Administrative Assistant to support our team with day-to-day operations. This role is essential to ensuring smooth workflow, effective communication, and efficient administrative processes across the Department. The Administrative Assistant will provide support and assistance across defined Department activities, coordinate multifunctional and global projects across stakeholders, and provide system administration within Department platforms. This role reports into the Global Director Marketing & Consumer Insights.ResponsibilitiesManages Budgeting and Invoicing for the DepartmentConsolidating annual plans into one cross-business overviewUpdates Global Department Organigrams & employee lists for Leadership team (quarterly)Oversees the Global Department Calendar kept in TeamsSupports with the organization of Global quarterly WebcastsTracks deliverables across Department Development Workstreams and reports updates to Department CouncilSystem administrator for the library supporting SalesAssists in the development and administration of Department training programsSupports Product Trainings for internal TeamsManages Contractor IDs and approvalsOversees LinkedIn Learning administration for Department team member permissionsAttends and supports monthly Department Council Meetings including agenda & action itemsManages updates for Department Sub-team Sharepoint pageUpdate/Maintain library of secondary & proprietary research projectsAdditional Projects can be assigned as requiredParticipate in Heidelberg office duties (collecting post rotation, managing office supplies, safety/first aid team, etc.)What will make you successfulYou have already experience working as an assistant or in a coordination role and understand the dynamics of supporting fast-paced teamsYou are highly organized, structured, and enjoy coordinating and delegating tasks across projects and teamsYou are tech-savvy and confident in using tools such as MS Teams, SharePoint, Outlook, and other collaboration platformsYou are fluent in English – both written and spoken – and have a working knowledge of German to support occasional on-site tasks in the Heidelberg officeYou are open-minded, creative, and bring a fresh perspective to everyday tasksYou take initiative, understand tasks without needing detailed instructions, and work proactively to find solutionsYou are eager to learn, and continuously develop your professional skillsYou thrive in cross-functional collaboration, working with various departments and stakeholders– including senior leadership and VPsYou enjoy being the central point of coordination and bring positive energy into team interactions#IncludingYouDiversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.About ADMAt ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.Req/Job ID99514BRRef ID