Administrative Assistant

Job DescriptionJob Overview:The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.ResponsibilitiesKey Tasks and Responsibilities:Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentationsType and proofread documents, correspondence, and formsCarry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the officeCoordinate and set up meetings and conferencesArrange travel and work on special projectsMaintain the schedule of one or more individualsSet up and maintain manual and electronic filing systemsAnswer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate personCoordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.Photocopy, fax, and scan documents as requiredAssure of effective mail and package distributionAssist employees and managers with general administrative requests QualificationsEssential Qualifications and Education:High school diploma or equivalent2 to 4 years of experience working in an administrative assistant role, preferably in a large corporationAdvanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessaryExcellent communication skills, both written and verbalIn-depth knowledge of business procedures, letters, and report formatsAble to read and comprehend instructions, and write correspondence and memosAble to effectively present information to co-workers and the publicStrong organizational, multitasking, attention to detail, and interpersonal skillsAble to work well with all levels of internal management and staff as well as clientsAbout UsLutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.