Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesUndertake a range of established standardised office routines and activities under limited direction and guidance. Includes data entry, filing and retrieving, photocopying and typingExtract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleaguesPrepare and produce standard letters and internal documents in response to routine requests. Draft external correspondence for review and signature by supervisorExchange information and/or provide clarification on routine issues by telephone or in person, acting as a contact point for internal client enquiriesResponsible, in some instances, for delivering accountable documents to external clients ensuring appropriate acknowledgements of receipt are obtainedCheck invoices for correctness as to service provided and pass to supervisor for approvalIdentify and report on problems or discrepancies and make suggestions for improvement Compliance in accordance with HSE StandardQualificationsDiploma in Administration Management, or equivalentStrong interpersonal, customer service and communication skillsAbility to multitaskProficient in Microsoft Office suite