Administrative Assistant (Onsite)

About Community Bankshares Inc.Community Bankshares, Inc. is a dynamic company that is revolutionizing the financial landscape via its support for America’s businesses. As a mission-focused company, we are redefining how lending capital is provided across the nation and its territories in ways that promote business stability and encourage local area prosperity. In doing so, we foster economic growth, job creation and retention, and community strength.Through our subsidiary partners, Community Bank & Trust – West Georgia, Thomas Financial Group and Phoenix Lender Services, we deliver an ever-expanding suite of financial services and expertise. From advanced lending strategies and support services to community-focused banking solutions, we empower businesses, individuals, and underserved markets with the capital and other tools they need to succeed.With a steadfast commitment to collaboration, trust, and innovation, we are reshaping the future of lending in this country while promoting economic vibrancy and helping reinvigorate the places where people live, work, raise families, and do life together.Community Bankshares, Inc. – Building stronger businesses, thriving communities, and a brighter future for all.Position SummaryThe Administrative Assistant provides high-level administrative and operational support to the Director of Community Banking. This position is responsible for coordinating communications, managing documentation, preparing reports, and supporting departmental operations and governance activities, including producing accurate and timely Board and Committee meeting minutes.This role requires exceptional attention to detail, discretion with sensitive information, and the ability to handle multiple priorities in a fast-paced, confidential environment.Job Duties / ResponsibilitiesAdministrative & Operations SupportServe as the primary administrative contact for the Director of Community Banking, managing calendars, travel, correspondence, and scheduling. Prepare, proofread, and distribute department reports, memos, and communications. Track deliverables, deadlines, and recurring tasks to ensure timely follow-up.Maintain organized digital and physical filing systems in compliance with company and regulatory requirements.Process expense reports, purchase requests, and invoices related to Community Banking activities.Research, organize, and manage confidential data and information.Prepare presentations, reports, agendas, and other documents in Word, Excel, and PowerPoint to support company objectives.Manage sensitive matters with professionalism, confidentiality, and discretion.Foster and maintain effective relationships with senior leadership to meet expectations and business objectives. Maintain a secure and organized work area that ensures the confidentiality of all customer records and transactions.Ensure compliance with Bank Secrecy Act (BSA) and Anti-Money Laundering (AML) policies and procedures.Represent Community Bankshares Inc. and its subsidiaries at community events, as appropriate.Perform other duties as assigned.Board & Committee SupportPrepare agendas, materials, and supporting documentation for Board and Committee meetings related to Community Bankshares, Inc.Attend meetings as directed and produce official meeting minutes, capturing key discussions, motions, votes, and decisions.Distribute draft and final minutes for review and approval within established timelines.Maintain version control and ensure secure archival of all governance documents in accordance with policy.Coordinate with the SVP of Operational Support and Corporate Secretary to align on Board reporting requirements.Branch & Community Engagement SupportSupport communication flow between the Director and branch leadership teams.Assist in tracking branch operational initiatives, compliance requirements, and performance metrics.Provide logistical and administrative support for community outreach, sponsorships, and volunteer activities.Maintain a calendar of events and prepare post-event summaries or reports.Project Coordination & ReportingSupport special projects, process improvements, and system implementations led by Community Banking leadership.Collect, track, and compile data for dashboards, scorecards, and presentations.Coordinate meeting logistics for internal leadership calls and cross-functional initiatives.Required Skills / AbilitiesExceptional attention to detail and organizational skills. Strong written communication and editing skills. Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Ability to handle confidential information with discretion and professionalism. Proven ability to manage multiple priorities, deadlines, and stakeholders effectively. Familiarity with governance processes or regulatory environments a plus.Performance ExpectationsProduces accurate, clear, and timely minutes and documentation.Maintains confidentiality and professionalism at all times.Demonstrates initiative, follow-through, and accountability.Upholds strong communication and collaboration across teams.Education And ExperienceAssociate’s degree required; advanced education or certifications preferred.Minimum 3 years of administrative support experience, preferably within banking or financial services.Demonstrated ability to manage confidential and sensitive information with discretion and professionalism.Proven experience in drafting and producing official meeting minutes for leadership or board-level meetings strongly preferred.Physical Demands And Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.While performing the duties of this position, the employee is regularly required to communicate. The noise level in the work environment is usually moderate. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Onsite work environments are climate controlled. _______________________________________________________NoteWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. The Pay Range For This Role Is42,000 - 48,000 USD per year(LaGrange Branch Main)