Administrative Officer

Company DescriptionRay Oil and Gas RAY Oil and Gas has built a solid reputation in the last decade by delivering sustainable growth and excellence in the Oil and Gas sector. Despite challenges in the global energy industry, the company continues to expand by investing in technology, innovation, and human capital development.As part of its mission to groom the next generation of leaders, RAY Oil and Gas is inviting applications for its Graduate Trainee Program 2025. This program is designed for young, ambitious graduates who want to gain hands-on experience in the Oil and Gas industry while building a rewarding career.Professional development coursesAbout RAY Oil and GasStrong focus on Health, Safety, and Environment (HSE)Commitment to service quality and business continuityEmployee recognition, respect, and career developmentA workplace culture that values collaboration and work-life balance. Role Description Our organization is looking for a skilled and detail-oriented Administrative Officer to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fast-paced environment and manage multiple tasks efficiently. The focus of the role is to provide administrative support to our executives and ensure the smooth running of our office.ResponsibilitiesManage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.Act as the point of contact between executives and internal/external stakeholders.Prepare reports, presentations, and other documents for the executives as required.Coordinate travel arrangements for executives and handle related logistics.Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.Organize and maintain the office filing system, including electronic and hard copy documents.Process and track invoices, purchase orders, and other financial documents as required.Manage inventory of office supplies and equipment and order new supplies as needed.RequirementsA four-year college degree in business administration or a relevant area of studyMinimum of three years of previous experience in a similar roleDemonstrated ability to work effectively under pressureStrong communication skills, both written and verbalGood interpersonal skills with the ability to build strong relationshipsGood listening skills, with high levels of attention to detailStrong working knowledge of Microsoft office platformsAbility to multitask and prioritize own workload