Administrative & Scheduling Assistant|| US-Based Firm ||

Administrative & Scheduling Assistant – US-Based FirmWe are a U.S.-based accounting firm seeking a highly organized and proactive Administrative Assistant & Scheduling Assistant to support our leadership team and client coordination efforts. This remote role combines scheduling, administrative support, and client communication to ensure smooth operations and excellent service delivery.Key ResponsibilitiesMake outbound calls and schedule appointments with prospective and existing clients.Maintain and update client contact records in HubSpot.Send emails and follow‑up emails to confirm meetings and share firm materials.Schedule a minimum of 50 outbound communications (calls/emails) per day.Administrative SupportManage and maintain executive calendar and meetings.Coordinate internal team calls and external meetings.Support ongoing administrative tasks, document organization, and reporting.Software Experience RequiredMicrosoft Suite (Outlook, Teams, Word, Excel, OneDrive, Calendar)Monday.comZoomHubSpot CRM (Preferred)Basic Qualifications3–5 years of direct experience in administrative or client‑facing roles.Experience with HubSpot (Preferred).Business Administration, Management, Communication, or a related field.Fluent in English (C1 level or higher) and Spanish.Strong organizational, planning, and time‑management skills.Ability to adapt quickly and take initiative.Excellent written and verbal communication skills.Strong attention to detail and problem‑solving ability.High level of confidentiality, professionalism, and punctuality.Tech‑savvy and capable of working independently in a remote setup.Equipment RequirementsComputer with at least 8GB RAM, Intel i5/AMD Ryzen 5 processor or higher.Minimum internet speed of 100 Mbps upload and download (preferred 150 Mbps or higher).Noise‑canceling headset with extended mic and webcam.Backup computer and internet connection.Workspace RequirementsQuiet and dedicated enclosed workspace for professional work and client calls.Why Join Us?Competitive monthly compensation.Opportunities for long‑term growth and learning.Supportive and professional team environment.No sales, just clear communication and strong execution.Competitive Net Monthly CompensationUSD 850 – 1,250 (Based on experience)#J-18808-Ljbffr