Administrative Specialist

We’re seeking a proactive and detail-oriented Admin/Department Assistant with 1-2 years of administrative experience to support Data Team in Los Angeles. This role provides direct administrative support to the executives. The department encompasses Data Insights, Analytics, Science, Engineering, and Data Management, working collaboratively with teams and leaders across every division of the agency—from entry-level staff to senior executives.Key ResponsibilitiesProvide high-level administrative and operational support to four executives on the Data Insights teamManage complex calendars, coordinate meetings, secure conference rooms, and handle incoming calls with professionalismProcess expense reports and ensure smooth day-to-day scheduling and communicationsMaintain confidentiality when handling sensitive data, internal communications, and proprietary materialsAssist with collecting, cleaning, and organizing data from multiple sources—such as streaming platforms, social networks, and other digital channelsHelp streamline and document data workflows and processes, ensuring accuracy and consistency across systemsSupport department-wide initiatives related to training, data governance, platform management, and vendor relationsQualificationsBachelor’s degree requiredAt least one year of professional office or administrative experience (reception or agency experience a plus)Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and WordExceptional organizational, communication, and multitasking abilitiesA collaborative mindset and polished, professional demeanorStrong interest in building a career in data, analytics, or business intelligenceAwareness of current entertainment trends across TV, film, music, and digital mediaFamiliarity with key social media platforms and digital engagement toolsBenefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:• The California Fair Chance Act• Los Angeles City Fair Chance Ordinance• Los Angeles County Fair Chance Ordinance for Employers• San Francisco Fair Chance OrdinanceLHH | Privacy PolicyView the Lee Hecht Harrison Privacy Policy here and learn more about how information is handled on the site. Please contact us if you require more information.