Administrative Support Supervisor - 00017481

DescriptionStronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.Start your career in public service. The Georgia Department of Human Services (DHS), Division of Family and Children Services (DFCS) is seeking candidates for the position of Administrative Support Supervisor. This position is location in Clarke County, Georgia. JOIN OUR TEAM!!!Job DescriptionPay Grade: FSupervises, guides, and/or instructs the work assignments of subordinate staff. Performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment.Job ResponsibilitiesManages routine administrative functions for the agency/office, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.Provides administrative support to assigned area.Provides program, administrative, and/or technical assistance and interpretation.Researches and resolves detailed program or client issues/questions and prepares documents.Provides program, administrative, and/or technical assistance to customers and staff.Research and/or resolves program or client issues or questions May represent the manager in various mattersPerforms job responsibilities with minimal supervisionSupervises and plans work of assigned staffCore CompensenciesExcellent verbal and written communication skills.Ability to work as a team.Interpersonal skillsFlexibility Time ManagementProblem-SolvingMinimum QualificationsHigh school diploma/GED AND two (2) years of experience required at the lower-level Admin Support 3 (GSS082) or position equivalent. Must show ability to lead or supervise a team.Preferred QualificationsPreference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all of the following skills/experience:Associate's degree from an accredited college or university AND Four years of related experience OR Six years of related experience. Must have ability to lead or supervise a team.Additional InformationFor more detailed information about the Georgia Department Human Serviceshttps://dhs.georgia.gov/Employment InformationCurrent State employees are subject to State Personnel Board (SPB) Rules regarding salary.DHS is an Equal Opportunity EmployerIf you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hrhelpline@dhs.ga.gov.The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.This position is subject to close at any time once a satisfactory applicant pool has been identified.In addition to a competitive salary, DHS offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account. Visit http://team.georgia.gov/ for more information.InsuranceHealth, dental, vision, legal, disability, accidental death and dismemberment, healthcare and childcare spending accounts, and life insurance plans are available.Health Benefits: 1-800-610-1863 State Health Benefit PlanFlexible Benefits: 1-877-342-7339 GA Breeze PortalRetirementState employees participate in the Employee's Retirement System. Contributions are based on a percentage of salary and service date entryEmployee Retirement System: 1-800-805-4609 ERS WebsiteDeferred CompensationTax shelter plans are available that enable employees to provide for greater retirement security. Fund programs are available in both 457(k) and 401(k) plans.Peach State Reserves: 1-877-342-7339 ERS / Peach State ReservesCredit UnionEmployees are eligible to become members of the Atlanta Postal Credit Union and Georgia United Credit Union01Are you aware this position is in Clarke County, Georgia?YesNo02What is your highest level of education completed?College DegreeHigh School Diploma or GEDNone of the Above03How many years of experience do you performing general clerical/administrative duties? This experience must be shown on application.NoneLess than 1 year to 1 Year2 - 3 Years4 or more Years04How many years of experience do you have providing administrative support which involved customer contact and interaction?NoneLess than 1 Year to 1 Year2 - 3 Years4 or more Years05Do you have experience leading or supervising an administrative support team that provides support and/or services to internal and external customers? (This experience should be shown on application)YesNo06How proficient are you in Microsoft Office Suite, especially Word and Excel?NoneBeginnerIntermediateAdvancedExpert07How many years of experience do you have as an Administrative Support 3?NoneLess than 1 Year to 1 Year2 - 3 Years4 or more Years08How proficient are you with oral, written, presentation and interpersonal communications in a professional setting?BasicAdvancedExcellent Required Question