Administrator - Nelson

__________DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGAUNIVERSITY OF OTAGO | ŌTĀKOU WHAKAIHU WAKAThe role | Te mahiIn this role, supporting students and staff at the University of Otago’s Nelson Hub, you are the go-to person for a wide range of administration tasks—coordinating timetables and placements, supporting teaching sessions, handling correspondence, and managing confidential records with care. You are also a supportive presence for students, offering pastoral care when needed. Using University systems, you keep databases up to date, pull useful reports, and undertake a range of transactional finance tasks.Your skills and experience | Kā pūkeka me kā wheakoWe are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly. You will bring proven experience from a fast-paced, complex administrative setting, along with top-tier proficiency in Microsoft Office tools. You are a great listener with a genuine commitment to outstanding customer service, and you are known for being adaptable and flexible when things change. A critical thinker with a passion for continuous improvement, you’re always looking for smarter ways to work and better outcomes for everyone involved. Other key strengths include: An eager learner; able to navigate new systems and process with ease. Strong written and verbal communication skills, with an eye for detail. An ongoing commitment to positive outcomes for our students and staff. Independence and initiative. Work proactively and supportively within a team to create a positive culture. Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.You will be the primary on-site administrator, but closely connected with our Christchurch team, who provide line management, ongoing remote support and collaboration.About our team | Mō te tīmaDivisional Services and Administration (DSA) is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukatanga (community). We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu.Further details | Pūroko This is a part time (18.75 hours per week), permanent position based at Nelson Hospital. Ideally the hours will be worked over 4-5 days.The appointment range for this role is Level 4 $63,508 to $68,185. Top of Range $73,640.You must have the right to live and work in New Zealand to apply for this position.We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.For further information or to discuss the roles in confidence - please contact Alice Le Petit via the contact details below.Application | TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501665 will close Thursday 27 November 2025.