Payroll Officer

Air Arabia (PJSC), listed on the Dubai Financial Market, is the Middle East and North Africa’s first and leading low-cost carrier flying to over 150 destinations across the world. Air Arabia was the first airline to introduce the low-cost carrier concept in the region and is on a mission to serve all Arab countries and beyond, constantly undergoing aggressive route expansion, taking advantage of its ideally located hubs in the United Arab Emirates, Morocco and Egypt.

Over the past years, Air Arabia, through continuous market research and customer feedback, has provided a range of value added services to millions of passengers who chose to fly with the airline's fleet of A320 aircraft. The airline commenced operations in October 2003 and achieved financial break-even from its very first year of services and has been profitable ever since. The airline commenced operations in October 2003 and achieved financial break-even from its very first year of services and has been profitable ever since. Company PresentationAir Arabia Maroc is part of the Air Arabia Group.

Based in Casablanca, Air Arabia Maroc is Morocco's leading Low Cost Carrier (LCC). Focusing on an offer that combines comfort, reliability and excellent value for money, the airline was established in April 2009. Company address: 04 Rue Carthage, Quartier les Iris, CasablancaCompany name: Air Arabia MarocIndustry: Airline companyCompany Video Links: https: //www. youtube. com/watch?v=nXcaeHzMwgsJob PurposeCarries necessary calculations and payroll data entry payments and adjustments efficiently ensuring timely processing.

Assists in delivering a smooth running of payroll process from entry to end of service with focus on confidentiality, accuracy, customer satisfaction and in accordance to Air Arabia policies and procedures. Key Result ResponsibilitiesEnsures all assigned payroll transactions are accurately and timely entered to the payroll system and efficiently processed in line with adopted policies and procedures. Prepares all necessary entries to process the monthly payroll for eligible employees; verify impact on payroll is accurately carried out wherever necessary. Conduct follow-up and related activities.

Generates to prepare pension payments for the GCC employees based on specific criteria following their country’s regulations. Verifies the transactions, then sends details to the Finance Department to issue cheques for the corresponding authorities. Conduct follow-up and related activities. Coordinates with Line Managers/HR Generalists/Employee Services Team on all resignations/terminations/retiring employees prior to processing the end of service payment cheques by Finance to ensure no liabilities due for the Company are kept pending. Ensures all necessary exit clearance formalities are properly and timely carried by the employee and necessary documents and IDs are collected.

Coordinates with respective HR personnel on cancellation, transfer, travel, and tickets arrangements as applicable. Assist in managing the salaries for the GSAs separately, ensuring accurate calculations and agreements terms being considered. Reviews of the report to be sent to the Finance Department including a summary of payroll in order to match their financial transactions and records. Assists in ensuring applicable tax laws with respect to some countries where the employees are stationed, are duly complied with.

Sends regular notifications on new updates related to joiners/leavers/transfers/upgrades and status change to the concerned HR team and to the training coordinators (as applicable to be considered for system training purposes). Key Result Responsibilities - ContinuedAnalyzes all “Advance Payments” for new and existing staff versus Company’s policies and the corresponding reasons to propose for Manager/HOD approval with justifications and evidence required. Tracks and ensures that all sick leaves are recorded in the system and verify supporting documents in line with company policy on a monthly basis.

Approves as first level all “Education” reimbursements and “Housing Allowance” for the eligible employees and reflects in the system based on actual receipts and versus employees’ entitlement; keeps a track of the same to refer to in the next due time. Checks and follows up on the attendance system records on a monthly basis; sends necessary reminders and emails for staff and coordinators to ensure required data for credit hours, training, overtime, leave, absence, etc. are accurate and up to date.

Ensures data/transactions are accurate, well managed & securely stored in the system, ensuring that there is no leakage of information. Verifies all transactions related to payment requests that come from other departments/sections and confirms accuracy of the data & calculations. Raises queries/ challenges information and payouts if/ when it does not conform to policies and logic. Maintains payroll operations records and necessary documents by creating excel sheets and electronic files to keep track of the same and utilize in other forms or for different purposes.

Generates from the HR/Payroll system function related and ad-hoc financial reports to be utilized by HR team and Management for different purposes. Qualifications (Academic, Training, Languages)Bachelor’s degree in accounting / HR /Statistics / Administration or equivalent is preferred; alternately, high school / diploma in a related domain combined with needed working experience. Must have worked in a mid-sized organization operating on a regional/multinational level. Knowledge in HR Payroll systems and concepts; HRIS systems and software such as Taleo, SAP, Peoplesoft, Oracle ERP are an added value. Domain Knowledge of Airline HR Systems is considered an advantage.

Cost Control, Compliance, Budgeting and Auditing certificates and training are a plus. Fluent in English Language, Arabic is a plus. Work ExperienceWith 4+ years of related experience in the Human Resources department in any industry preferably in Airlines / Travel / Tourism; out of which a minimum of 2 years at least handling payroll. Must have worked in a mid-sized organization operating on a regional/multinational level.