Aircraft Sales Transaction Coordinator

About OGARAJETSFounded in 1980, OGARAJETS delivers a concierge-level, white-glove experience to the world’s most discerning aircraft buyers and sellers. Our 45-year legacy is built on precision, discretion, and uncompromising service across every aircraft acquisition and sale.We serve an elite global clientele, including high-net-worth individuals, Fortune 500 executives, and aviation professionals, ensuring every transaction is executed to exacting standards.Role OverviewAs our Aircraft Sales Transaction Coordinator, you’ll be the organizational engine that keeps complex aircraft deals moving. You’ll manage communication, documentation, timelines, and milestones across Sales, Technical, Research, Marketing, and external partners.This is the perfect role for someone who thrives in a fast-paced, detail-driven environment.Core Responsibilities1. Project Administration (30%)Maintain project trackers, internal checklists, and client files.Create and organize digital project folders.Schedule internal and external calls; prepare agendas and summaries.Maintain ClickUp project records and internal forms.Manage version control for proposals, LOIs, and agreements. Documentation & Compliance (25%)Support preparation and review of engagement agreements.Manage document routing and signature collection (DocuSign).Assist with FAA registration and escrow processes.Track required documents and flag missing items. Coordination & Communication (25%)Serve as the point of contact between Sales, Technical, Research, and Marketing.Capture call notes and follow-ups in project systems.Monitor timelines and notify teams of upcoming deadlines.Communicate with clients and third-party vendors as needed. Data Management & Reporting (10%)Support creation of weekly project status updates.Track invoices and retainer payments; coordinate with G&A. Team & Process Development (10%)Recommend improvements to templates, checklists, and workflows.Participate in weekly and quarterly team meetings.Uphold OGARAJETS’ core values in all interactions.RequirementsRequired Qualifications1–3+ years of experience in project coordination, operations, logistics, client service, or a similar role involving multi-step workflows.Demonstrated ability to manage documents, deadlines, and detailed processes with accuracy.Strong written and verbal communication skills, with experience working across multiple teams or stakeholders.Proficiency in Microsoft Office and Google Workspace.Ability to work on-site in Atlanta, GA (5 days/week) and manage responsibilities in a fast-paced environment.Comfortable communicating professionally with clients, vendors, and internal teams by phone and email.Preferred QualificationsBachelor’s degree in Business, Aviation Management, or a related field.Experience supporting transactions, compliance workflows, or work involving regulated documentation.Exposure to aviation, real estate, or other asset-based industries (helpful but not required).Familiarity with ClickUp or another project management tool.BenefitsAnnual Bonus OpportunitiesWe win as a team — when OGARAJETS meets annual revenue goals, all employees share in a year-end bonus.401(k) MatchingOGARAJETS matches employee 401(k) contributions up to 4% after one year of employment.Comprehensive Medical CoverageMedical, dental, and vision insurance through premium providers, with OGARAJETS covering a large portion of premiums for employees and their families.Professional Growth AllowanceEmployees receive discretionary funds to pursue continuing education, industry certifications, and career development opportunities.Frequent Team Events & LunchesWe invest in regular team gatherings to strengthen connection, culture, and collaboration.Flexible In-Office HoursWhile on-site work is essential, employees have flexibility in setting their daily in-office schedule to accommodate commutes and family needs.Annual Decompression Time OffDedicated paid time away to fully disconnect, rest, and recharge each year.Progressive Parental LeaveEqual maternity and paternity leave for biological, adoptive, and foster parents after one year of employment.Strong, Collaborative CultureOur team lives out the OGARA LEGACY values daily: integrity, excellence, giving, responsibility, and humility.Cutting-Edge TechnologyEmployees receive the latest Mac hardware and the freedom to explore innovative software to increase efficiency.