Administrator - Laboratory

Administration And SecretarialThe Administrator will be required to perform all admin and secretarial duties efficiently and effectively. These duties include but are not limited to the following: Ensuring samples received for analysis from Sampling section or clients are accompanied by required documentation as per laboratory procedures. Receiving samples for testing and process them timeously according to laboratory procedures. Collaborate with other departments such as HR, Finance and procurement departments from SA with the administration process pertaining to Mozambique site. Providing support to procurement and finance regarding supplier verification process for Mozambique.

Identifying opportunities to improve Maputo laboratory processes and workflows. Ability to manage multiple tasks, prioritize effectively and maintain organized records. To assist in checking supplier goods/consumables/PPE received as per laboratory procedure. Ability to liaise with staff, clients, suppliers and Inspection sites in Sub-Sahara Africa in a professional manner. Excellent verbal and written communication skills for interacting with staff and external parties. Must be able to provide clients services reps and Site Managers with feedback as soon as possible. Understanding of relevant laboratory procedures, government regulations and compliance requirements.

Must comply and conform to the laboratory quality management systems and relevant procedures as directed by the Regional Quality Manager. Procurement Responsible for ordering of stock supplies for the site’s operational needs. Procurement of goods/consumables/PPE following the company protocols to achieve most cost effectiveness. Communicate to suppliers regarding amendments to procurement processes, etc. Research and recommend products and service, solicits quotes, negotiations with vendors and execute orders. Review planned orders, create requisitions for purchased items and get the quotations approved.

Ensure supplier invoices are approved and sent to Finance (Johannesburg) for payment Ensure that good/consumable procured from South Africa are paid and cleared by agent in MaputoFinancial Management Issuing of petty cash as and when requested. Weekly & monthly reconciliations. Generation of waybills (if required). Developing and managing tracking expenses and ensuring payments are done.

QualificationsDiploma in office management, administration or related qualificationMinimum 1 years’ experience in an office environmentReport writing experienceExcellent Microsoft Office skillsExcellent interpersonal, planning and communication skillsAbility to respectfully liaise and interact with customersTo work independently with minimum supervision and to work under pressureTo have excellent time management skillsHighly organised and flexible Maintain confidentiality, impartiality, integrity and honestyProblem solving skills pertaining to overall administration workISO 17025 QA/QC procedures