Senior Administrative Assistant

Job DescriptionPosition Summary: The Senior Administrative Assistant for Corporate Engagement at the American University of Iraq,Baghdad (AUIB), will play a crucial role in supporting the Office of Corporate Engagement by providinghigh-level administrative assistance. This role requires exceptional organizational skills, attention todetail, and the ability to manage multiple priorities in a fast-paced environment. The SeniorAdministrative Assistant will act as a key point of contact for internal and external stakeholders,coordinate various projects, and ensure that all communications and administrative tasks are handledefficiently and professionally. Key Responsibilities: Administrative Support:

Provide comprehensive administrative support to the Director ofCorporate Engagement, including managing calendars, scheduling meetings, preparing meetingagendas, taking minutes, and handling correspondence. Project Coordination: Assist in the planning, execution, and monitoring of various corporateengagement projects and initiatives, ensuring all tasks are completed on time and within scope. Communication: Serve as a liaison between the Office of Corporate Engagement and otheruniversity departments, external partners, and corporate stakeholders. Ensure clear and timelycommunication of information. Document Management: Prepare, review, and edit documents, reports, presentations, andother materials as required. Maintain accurate and organized records of all correspondence,agreements, and project documentation. Event Coordination:

Assist in organizing and coordinating events related to corporateengagement, such as conferences, workshops, and corporate meetings. Manage logistics,invitations, and follow-up activities. Data Management: Maintain and update databases related to corporate partnerships,stakeholder contacts, and project outcomes. Generate reports and analysis as needed. Budget and Finance: Assist in monitoring budgets, processing invoices, and managing financialrecords related to corporate engagement activities. Office Management: Oversee the day-to-day operations of the Office of Corporate Engagement,including managing supplies, coordinating with vendors, and ensuring the office environment iswell-organized and professional. Other Duties:

Perform other duties as assigned by the Director of Corporate Engagement tosupport the overall mission and objectives of the department. Qualifications: Education: Bachelor’s degree in Business Administration, Communications, or a related field ispreferred. Experience: At least 5 years of experience in an administrative or executive assistant role, with apreference for experience in corporate engagement, project management, or higher educationenvironments. Skills: Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information with discretion.

Strong interpersonal skills and the ability to work effectively with a diverse range ofstakeholders. Ability to work independently and as part of a team, with a proactive and problemsolving mindset. Preferred Qualifications: Experience working in a higher education or corporate engagement setting. Familiarity with project management tools and techniques. Fluency in both English and Arabic. About UsWhy AUIB?Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies. Competitive Benefits:

AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff. Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career. A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities. A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture.

Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education. About The TeamApplication Requirements: To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents: Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for. Resume/Curriculum Vitae: Provide an up-to-date resume or CV. Identification: A valid national ID or passport is required for the application process. Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview: If you are shortlisted for an interview, you will need to provide additional documentation: Educational transcripts and certifications must be translated into English. References: Provide contact details for three references who have either worked with you or supervised your work.