Assistant Manager Administration

Salary: Tax free INR 1,00,000 (Negotiable based on experience) Benefits: Visa, Medical Insurance, Accommodation, transportation, food, yearly air tickets. The role involves setting up and managing guest houses and site offices, overseeing resources, administration budgets, and ensuring seamless day-to-day operations. Key ResponsibilitiesGuest House & Office ManagementSet up new guest houses and site office facilities at multiple sites at Gabon. Ensure maintenance and upkeep of all guest houses and site offices for both the gas and solar projects. Oversee facilities services, maintenance activities, and coordinate with tradespersons (e. g. electricians). Manage daily operations including scheduling, communication, facilities management, and procurement of supplies.

Resources Hiring & ManagementRecruit and train outsourced personnel for guest house and site office operations (maids, drivers, office staff, housekeeping). Monitor office inventory and ensure procurement within budgetary constraints. Organize and supervise office activities such as recycling, renovations, and event planning. Planning & CoordinationPlan, coordinate, and implement administrative procedures and systems, streamlining processes for efficiency. Prepare administration budgets and monitor costs and expenses for effective budget control. Collaborate with other departments to ensure smooth business operations. ManagementControl petty expenses through site imprest accounts across all locations. Prepare and submit periodic reports on administrative, guest house, and office expenses.

Key Requirements5–7 years of experience in administrative management, preferably within industrial or project-based environments. Proficiency in French and English (spoken and written) is preferred to support multilingual coordination. Demonstrated experience in managing guest houses, office facilities, and general administration. Proven track record in hiring, training, and supervising outsourced personnel or service providers. Solid understanding of budget planning, expense tracking, and cost optimization. Strong coordination, communication, and analytical problem-solving skills. Willingness to relocate to Gabon after an initial onboarding phase in India and travel based on project requirements.