Assistant Manager, Office Administration

Key ResponsibilitiesAssists Admin or Office Manager to manage departments and their staffs in accordance with direction and policies of adidas headquarters in Hong Kong and local Country Management.Works closely with other functional areas within aITS and in aSL Hong Kong, ensuring all departments and functional areas work together to achieve adidas’ overall objectives.Work with Fleet service supplier(s) to manage aITS day to day Fleet management. Benchmarking of Fleet service and service providers. Based on benchmarking results, identify opportunities to bring service level into higher level for the aITS while optimizing cost. Maintain high level of Admin service to the aITS Supports Admin or Office Manager in issuing Official letter and Administration documentsAssists the Admin or Office manager and Country Manager to co-ordinate cross-divisional activities in the office if required.Be aware of external environments, Indonesia regulatory changes which impacting aITS operations (e.g work permit, visa, tax…etc), alerts senior management of potential business impacts and proposes required solutions.Manage projects and priorities as defined by Admin or Office manager.Assists Admin or Office Manager to prepare and finalize the annual budget if required.Supports Admin or Office Manager to control operating expense budget on monthly/annual basis as required.Ensures operating funds are utilized in an efficient manner Ensures office premises, equipment and facilities are properly maintained at a high standard of efficiency and support negotiates best terms for office lease and office supplies. Implement Green office including but not limited to 6S. Ensures that office safety and fire prevention are always given priority.Assists the Admin or Office manager for non- trade vendor management, negotiate terms in align with Group Non-Trade Procurement policy. Identifies and negotiates terms for office supplies and service providers (hotels, travel, furniture, etc.). Conduct benchmarks and analysis to identify opportunities, propose options to ensure service providers stay competitive and great service level by applying Procurement guidelines and principles.Supports Welfare Committee (the SRG) to negotiate contracts as required on the Company activitiesKnowledge Skills And AbilitiesEffective negotiation skill. Strong planning & organizing skills Pro-active approach Good command of written and spoken English Excellent interpersonal and communication skills. Hardworking, independent and able to work under pressure. Requisite Education/ExperienceDiploma or degree from educational entity focusing on business administration or related field.At least 3 years’ experience with exposure to office administration/ finance/accounting/human resources with an international company.Sufficiently developed presentation skills.adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.