Associate office manager

Joining Henley & PartnersAs the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.Why choose Henley & Partners? Here's what sets us apart:Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally....but that's enough about us, let talk about you!The primary role of the Associate Office Manager is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.Proven administrative experience is essential as well as good time management skills and the ability to multi-task and prioritize work is needed to ensure the delivery of broader organisational objectives and goals.Responsabilities:General Office Admin including filing, scanning of documents, fixing appointments and collection of documents.Management of senior team member's calendars and scheduling meetings, travel (flights/hotels), expense claims etc.Client/Intermediary handling including handling phone call inquiries, attending to office visitors, serving drinks and clearing of meeting room after visitors leave.Management of marketing collateral inventory including factsheet and business card ordering and packing of collaterals.Assist in the preparation of regular scheduled team meeting.Manage office supplies, equipment, and inventory, and coordinate maintenance and repairs.Liaise with third party providers for general office upkeep (health and safety, fire safety, housekeeping etc).QualificationsStrong written and verbal communication skills in German and EnglishAbility to work both independently and within a team environmentProficient in Microsoft Word, Excel and PowerPointUndergraduate degree in business, economics, marketing or other related disciplines will be considered an advantage.Excellent time and task management skills and the ability to manage multiple conflicting priorities.Able to foresee problems and prevent them by taking action and to effectively interpret and anticipate the teams needs.Exceptional listening-, oral- and written skills.Interacts professionally with Clients and the team at all times and promptly responds to requests with accuracy and a courteous demeanor.Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate.Proficient at using standard office equipment and software.Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy