Business Administration and HR Executive

Big Bus Tours is the world’s largest operator of open-top sightseeing tours, fueling the spirit of adventure in 26 world-famous cities across four continents. Beginning its journey 28 years’ ago, with a fleet of only three buses, Big Bus Tours has swiftly expanded to a global fleet of over 400 hundred open-top buses, turning 5 million tourists into explorers, every year. In 2013, Big Bus Tours ventured into the enchanting city of Vienna. An imperial gem steeped in history, vibrant culture, and breath-taking vistas, we love sharing this city with our customers.

We are looking for a Business Administration and HR Executive to join our dynamic tour at Big Bus Tours Vienna. The successful candidates will act as the central hub between our Vienna city operations and Central Teams. They will manage a variety of finance, HR, cashiering, and office administration tasks, playing a vital role in ensuring efficient, compliant, and people-first operations across the board.

Are you a detail-oriented, people-savvy professional with a passion for operations, finance, and HR? Do you think you have strong ALLROUND admin skills? Then join Big Bus Vienna as our Business Administration & HR Executive and help keep our city operations running smoothly while supporting our fantastic team.

ABOUT THE ROLEFinance & CashieringReconcile daily revenue from our sales staff using our internal systemOversee petty cash tracking and handle cash reconciliationsCalculate commissions and support payroll and travel expense processesCoordinate with Central Finance on financial submissions and reportingManage invoices, local inventory reportsBook invoices as Purchase Orders in SAPOffice & OperationsProvide administrative support to the General ManagerOversee daily office operations and suppliesOrganise internal events and ensure smooth logistics for uniforms, materials, and stockHuman ResourcesBe the first point of contact for local HR queriesManage employee lifecycle documentation and support onboardingMaintain employee records and monthly timesheetsCoordinate payroll inputs, benefit administration, and employee changesSupport employee relations, performance reviews, and HR complianceLiaise with Global HR to implement policies and initiatives locallyABOUT YOU Skills & ExperienceStrong administrative and financial coordination skillsProven HR knowledge (preferably in Austrian labour law and HR processes)Experience in payroll support, reconciliation, and document handlingStrong time management, communication, and teamwork skillsPrior experience with Ventrata and SAP is a plusProficiency in German (spoken and written) is desiredDegree in Business Administration, Human Resources, or related field preferredKnowledge of Austrian employment law and collective agreements (Kollektivverträge) preferredUnderstanding of payroll systems, cash cycles, and employee data protection (GDPR)OUR OFFERAt Big Bus Vienna, you'll be part of a supportive, collaborative team in a dynamic international company.

Your work will directly support both operational success and a great employee experience, all while helping one of the world's leading sightseeing bus companies continue to thrive.

Attractive gross salary of €55,000 per yearPrime location – modern office right in Vienna’s beautiful 1st districtInternational vibes – work with awesome colleagues from all over the globeWork-life balance – Monday to Friday only (Bank holidays off)Fully equipped kitchen with free coffee and teaFun company eventsA diverse and inspiring environment where no two days are the sameFree bus tickets worldwideSummer & Winter partiesTeam building events25 days holidays / yearApplicants will be selected without any unfair treatment or arbitrary distinction based on persons race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, age, language, social origin or any other similar shared characteristic or trait.