Billing Specialist

This position will require the person to be on-site 1 day a week. Initial training may require additional days. Billing Specialist – Law Firm Environment (New York, NY)A highly regarded mid-sized law firm with a collaborative culture is seeking a Billing Specialist to join its New York office. This position plays a key role in managing the full billing cycle for multiple partners and clients, ensuring invoices are accurate, timely, and compliant with client billing requirements. The ideal candidate thrives in a fast-paced professional services environment and enjoys building trusted relationships with attorneys, assistants, and clients.Key ResponsibilitiesManage the complete billing process for approximately 10 or more partners on a monthly basis.Review and edit pre-bills for accuracy, including rates, discounts, narratives, and formatting.Prepare and finalize invoices (manual and electronic) in accordance with firm and client guidelines.Handle complex billing arrangements, including split-party, multi-payor, and task-based billing.Ensure all client billing rules are properly documented and consistently followed.Submit invoices via electronic billing platforms and resolve any e-billing rejections or issues.Maintain records of partner preferences, billing procedures, and submission deadlines.Communicate proactively with attorneys, assistants, and clients to resolve billing discrepancies or questions.Monitor work-in-progress (WIP) and identify unbilled time or potential write-offs.Support month-end reporting, accrual requests, and ad hoc billing analyses.Collaborate with collections staff to address accounts receivable and unapplied cash issues.Assist with special projects and provide backup coverage to team members as needed.QualificationsBachelor’s degree preferred, with 5–7 years of billing experience in a law firm or professional services setting.Proficiency with Aderant Expert, CMS Classic, or similar billing systems.Strong Excel and Word skills, with the ability to create and manage reports.Working knowledge of LEDES file formats and electronic billing requirements.Experience handling complex billing arrangements (e.g., multi-payor or split-party billing).Excellent communication, organizational, and analytical skills.Proven ability to manage multiple priorities under tight deadlines with a high degree of accuracy.Professional, self-directed, and able to work both independently and collaboratively.