Executive Assistant

We are looking for an experienced Executive Assistant to support both the business owner and Managing Director of a leading brand in the food industry. Its range includes high-quality, authentic, multi-award-winning products, and its brand is trusted and renowned for its dedication to excellence and innovation. This is a unique and varied role combining administrative support on a business and personal level, communication, and coordination duties in a fast-paced international business environment. The successful candidate MUST be FLUENT in English & GREEK.

Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a really high staff retention rate. The job is based at the company’s London office in Leyton, North London. This is a hybrid position, offering remote working, however, it is important that you are available to be in the office when the owner is in London, with no dates set in stone.

Flexibility will be key but there is plenty of opportunity to WFH. You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative.

The RoleProviding daily executive-level administrative support to the owner and MDManaging diaries across international time zonesManaging inboxes, prioritising and responding to communications on behalf of the executivesCoordinating international and domestic travel arrangementsServing as the primary liaison between the owner and the London-based teamsEnsuring effective and timely communication in both English and GreekPreparing and editing correspondence, reports, and presentations, dealing with sensitive and confidential informationAssisting in organising board meetings, supplier meetings, and internal strategy sessionsSupporting with personal administrative tasks for the owner when required, maintaining a high level of discretionMaintaining office systems and improving administrative processesOccasionally accompanying the Owner or MD to meetings or events in the UK and Europe as neededYour skills, attributes, and experiencePROVEN experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment (At least 3 years)Strong academic background preferredExperience or interest in the food distribution or FMCG sector would be an advantageFluent in both Greek and English (spoken and written) – ESSENTIALFluency in Dutch would be beneficial, but not essentialHighly organised with strong multitasking ability and meticulous attention to detailProficient in Microsoft Office Suite and comfortable using digital communication and project management toolsExcellent interpersonal and communication skillsA confident, proactive, and professional demeanourStrong problem-solving skills with the ability to anticipate needs and work independentlyFlexibility to travel if required and to accommodate communications across UK/Greece time zones