Purchasing Coordinator

Purchasing Coordinator (Remote)At GPL Technologies, our mission is to provide powerful, reliable, and innovative technology services and leadership to creative companies by combining specialized industry expertise with excellence in engineering. We are a rapidly growing technology services firm that cater to some of Hollywood’s most notable movie studios, gaming companies, visual effects houses, and advertising firms. Our vision is to expand GPL’s presence globally, building an elite team of technology specialists focused on empowering creatives to achieve their vision without worrying about managing technology.

Job SummaryThe Purchasing Coordinator is responsible for managing the procurement process, ensuring accurate documentation and communication between sales, accounting, and vendors. This role plays a key part in maintaining product order accuracy, updating internal systems, and supporting both the sales team and customers through the purchasing and post-sales process. The coordinator ensures timely order fulfillment, correct product shipments, and smooth collaboration between internal teams and external vendors. This position also supports the tracking and resolution of defective or incorrect items and manages product renewals for customers.

This role is remote, however, the candidate needs to be based in Mexico City, Mexico or San Jose, Costa RicaPurchasing and Post Sales Responsibilities:

Make sure that all Closed Opportunities have complete information on PDF copies uploaded to Hubspot and/or Autotask, including signed GPLQ, customer PO, SOWVerify that “Ship To” address on the signed GPLQ is correct, if not, send additional information to be included so the Order process is correctVerify that the email address for software and license orders is correctConsistent and regular follow up with vendors on Estimated Ship Date and Estimated Delivery Date in order to have accurate tracking on all open ordersUpdating notes in all systems with these dates to ensure everyone knows current statusWork with customers and vendors on RMA if any defective or wrong items were sold for the projectUpdate QuoteWerks on Serial Numbers, SKU numbers, Order Numbers, and Shipping Tracking InformationUpdate QuoteWerks when product is received by customer, update all processes with delivery date, and close out the projectSales Team Support Responsibilities:

Serve as liaison between Sales and Accounting teams to ensure the correct products are ordered and shipped, invoices are sent, etcMaintain general technical knowledge of all products sold and integrated by GPLCreate quotes in quoting tool and hand off to Account Executives for delivery to customerCoordinates with Sales Account Managers on licenses or customer subscription due for renewalMaintain relationships with vendor technical resources to facilitate rapid resolution or escalation of technical issues raised by customersSkills & RequirementsStrong organizational and time-management skills with attention to detailExcellent communication skills, both verbal and writtenAbility to manage multiple tasks simultaneously and work efficiently in a fast-paced environmentKnowledge of procurement processes and order management systems (e.

g. , HubSpot, Autotask, QuoteWerks)Proficient in Microsoft Office Suite (Excel, Word, Outlook)Ability to collaborate effectively with internal teams and external vendorsProblem-solving skills, especially in handling RMAs and order discrepanciesHigh school diploma required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Supply Chain or related field preferredPrevious experience in purchasing, sales support, or logistics is a plusThis role is ideal for a detail-oriented, proactive individual who thrives in a collaborative and dynamic environment. Job typeFull-timeRemote work from homeCompensation and BenefitsWe provide a competitive compensation package.

Our belief in work-life balance aligns well with our very liberal vacation and personal time policy. Above all, you'll be a part of a great team of people serving a vibrant and exciting community of creative media companies around the globe. About UsGPL Technologies is helping studios, VFX companies, post-production facilities, creators, artists and producers become more effective – faster, less expensive, more collaborative, with fewer headaches, and with more productivity anywhere in the world. Most of the “who's who” in media and entertainment (Netflix, Disney, Warner Bros.

Discovery, Sony, and Amazon Studios to name a few) are already working with GPL Technologies to create content with record speed, quality and efficiency. Powered by JazzHRIejyDyQpa3