Field Inspector & Coordination Trainee

Main Purpose of the JobTo carry out inspections and surveys efficiently and timeously by conducting all work in accordance with the Company's Quality Management System, operating procedures, applicable international or national standards as well as client requirements, thereby ensuring the provision of quality service to clients.

As a coordination trainee, coordinate daily inspection activities and administrative requirements to ensure efficient delivery of inspection services, liaise with customers and inspectors to schedule all inspection activities as per operational requirements, ensure timely and efficient entry of inspection job records including input of relevant data, prepare and distribute daily updates and final inspection reports to the customers where necessary, review all inspection reports prior to releasing reports to the customer to ensure the reports adheres to Company standards and customer requirements.

ResponsibilitiesAccountabilitiesTasks / specialisations OperationsTo ensure all inspections and testing is carried out in accordance to the standards and requirements of appointment/contract conditions and client requirements by: Executing the jobs through the assessment of job requirements and the utilization of appropriate resources. Liaising with port authorities, storage companies, vessel agents and other relevant bodies on, for example, vessel ETA’s, tankage nominations, vessel stowage, vessel ETC, line fullness checks etc. to expedite operational appointments. Communicating with clients on the progress of jobs and answering queries. Reporting potentially sensitive operational problems / situations immediately to senior managers.

Investigating disputes and discrepancies relating to job assignments and compiling official reports of findings and recommendations to management. Compiling job reports / certificates and checking those reports prepared by others, prior to submission to clients, ensuring that the style of the company is adhered to at all times, and that the content of the documentation is accurate and complete. Ensuring that systems, procedures and standards are adhered to at all times to support the rendition of services to clients within the company’s expectations and parameters and any relevant legislative requirements.

Inspection (Surveying)To conduct inspections (surveying) according to appointment conditions and quality management system standards. To supervise the loading and discharge of shipments with the aim of eliminating / limiting delays and to ensure quantity losses and /or quality deterioration are eliminated. To conduct field operations related activities in line with international/national standards e. g. MPMS, client instructions. Activities include the following:

Gauging of shore tanks/vessel’s tanks/road tankers/railcarsSampling of shore tanks/vessel’s tanks/road tankers/railcars/linesCleanliness inspections of shore/vessel/road/railcar tanks and linesWitnessing of water drainingSealing of applicable valves and linesCalculation of quantitiesLabeling and registering of samples drawn. To ensure good housekeeping of the sample store and office at all times. To ensure the safety of oneself, others and the surroundings by following the environmental, health and safety policies and regulations.

Comply with any reasonable request which may be delegated from the Branch Manager or Top management on an individual basisLiaise with laboratory supervisor to ensure that testing requirements are communicated timeously and necessary specifications and certificates are available. Operational coordination :

Coordinate daily inspection activities and administrative requirements to ensure efficient delivery of inspection services Support the integration between departments/locations through effective and efficient handling of all administrative and communication activities related to inspection servicesMaintain, monitor and communicate the inspection calendar/timeline to support on-time delivery of requirementsResponsible for recording, maintaining and safeguarding all inspection/department documentation and information as per Company policies and procedures Implement document retention and disposal as per the Company’s policies and procedures to ensure documents are made available when requiredLiaise with customers, inspectors and drivers to schedule all inspection activities as per operational requirements Ensure timely and efficient entry of inspection job records including input of relevant dataPrepare and distribute daily updates and final inspection reports to the customers where necessaryReview all inspection reports prior to releasing reports to the customer to ensure the reports adheres to Company standards and customer requirements Prepare, acquire relevant approvals, and dispatch invoices in line with operational and contractual requirements Liaise with the laboratory on operational requirements as and when needed, and courier companies for dispatch of subcontracted samples as per operational requirementsFollow approved procedures while communicating with customers in order to provide a high level of customer service Quantity inspectionCargo quantity inspection (per product grade)Products:

Crude OilLNGLPGWhite refined productsBlack refined productsLiquid petrochemicalsChemical gasesBiofuels, veg oilsTasks : Ship side inspectionShore tank quantity inspectionPipeline transfer / inter-tank transfer inspectionOn-shore / Off-shore transhipmentBunker surveyRail tank car quantity assessmentTanker truck quantity assessmentRetail station tank quatity assessmentGauging, temp.

Mesurement, sampling, density measurementVessel Experience FactorTemperature and density standard conversion using ASTM 53, 54, 59, 60 tablesCleanliness / emptiness inspection from deck levelcleanliness inspection including wall wash testIssuing full inspection report including ullage report, shore tank quantity, sampling report, VEF, Time log, delays and stoppages, Letter of Protest, Voyage reconciliation Storage facility due diligenceStock inventorySampling (running, bottom, Zone HMB-M/M)Ship's tank Shore tankRail tank carTanker truckRetail station flow meterRetail station tankLineGas SamplingProfile & backgroundCompetencies / qualifications Level 1High School Certificate with Mathematics and Science Pre-sea training at a recognized nautical training institute with a minimum class 2 certificate of competencyMarine inspection, testing or shipping experience (minimum 1 year).

Level 2High School Certificate with Mathematics and Science Pre-sea training at a recognized nautical training institute with a minimum class 3 certificate of competencyMaster Mariner qualification with minimum 1 year experienceMarine inspection, testing or shipping experience (minimum 1 year). Competencies list OPT - Operation part.

xlsxClient instruction / nomination review and confirmationShore side Sampling (running, bottom, Zone HMB-M/M) shore tank, line…SealingVessel, Road tanker, Rail tank car sampling (running, bottom, Zone, 1st foot…)Retail station sampling (from meter of using an autonomous vaccum sampler)Gaging - ullage / innageTemperature measurementDensity measurementVCF - Temperature and density standard conversion using ASTM 53, 54, 59, 60 tablesVEF calculation (Vessel Experience Factor)Bunker surveyShip, Road TanKer, Rail Tank car Cleanliness / emptiness inspection from deck levelIssuing full inspection report including ullage/innage ship/shore quantity, sampling, VEF, Time log, Stoppages & delays, Letter of protest, voyage reconciliationAdditive/dye rate calculation and addition into a cargo (dosing)Additive/dye rate calculation and addition into a cargo (addition - physical marking)Gas monitoring (H2S, LEL…)Stock inventoryTools / softwaresPerformance Measures (KPI’s)Proficiency in:

Onsite Librestream APPAdobe Acrobat Microsoft OutlookMaïa + ?