Business Operations Officer

Location: Brussels, Belgium Duration: 1-year contract Start Date: As of October 2025 About Spark  Spark is a consultancy dedicated to providing high quality (cross-border) research, analysis and advisory services in a wide range of EU and national law and policy areas (e.g., Energy, Health, Justice and Home Affairs, Competition). With a growing team of over 25 legal and policy consultants, covering more than 10 different European nationalities, we are looking for a Business Operations Officer to join our team.What you will do As a Business Operations Officer, you will play a key role in ensuring the smooth running of our administrative and operational processes. Your responsibilities will include: Overseeing the implementation of administrative protocols and managing daily operations systems Liaising with project managers to ensure financial and administrative processes are followed Working across departments to connect day-to-day tasks and initiatives, analyzing data to spot inefficiencies, and proposing practical solutions to streamline processes, improve workflows, and support teams in achieving their goals Coordinating with team members to maintain and update internal workflows, protocols, and templates Managing the administrative aspects of Spark tenders, including documentation and supporting evidence Assisting with HR tasks such as recruitment, employee onboarding, and communication with the payroll company Ensuring the smooth running of daily office operations (including correspondence, database updates, file and supply management) while proactively fostering an organised, welcoming, and positive workplace environment What we offer A dynamic, friendly and international team Flexible work arrangements Structured onboarding and mentorship: you will be assigned a supervisor and a mentor, receive training on Spark’s tools and protocols, and participate in regular check-ins to support integration and development Opportunities for growth: you will be encouraged to take ownership of tasks, contribute ideas to shape and improve processes, and gain hands-on experience across Spark’s operations, with room to evolve into broader roles depending on your interests and skills How to apply Please send both your cover letter and CV to info@sparklegalpolicy.eu by October 15, demonstrating how you meet the following criteria: Proven experience in administrative support roles (ideally within a consultancy or project-based environment) Highly organised and adaptable, with the ability to work on a broad range of tasks and coordinate multiple priorities Positive, proactive attitude and eagerness to learn new skills quickly and take on responsibilities Comfortable managing digital operations systems, maintaining documentation and templates, and supporting the setup and evolution of internal workflows Experience with HR-related tasks such as recruitment coordination and payroll liaison Familiarity with tendering processes and documentation requirements is a plus Proficient in English, French or Dutch is a plus Please note that only shortlisted candidates will be contacted by email.