Buy Desk Specialist (采购专员)

该职位来源于猎聘 WHAT YOU’LL DO The Buy Desk Specialist will primarily support the Global Procurement organization by guiding business users through the buying process, from initiating Purchase Requisition to creating, modifying, maintaining Purchase Order, and sourcing support for tail end spend ensuring adherence to procurement policies and procedures. The ideal candidate will possess excellent communication skills, a strong understanding of procurement operations, and the ability to collaborate with various stakeholders to facilitate seamless purchasing activities. Guidance and Support:Assist and guide business users on correct buying channels, creation and submission of purchase requisitions and purchase orders.Provide expert advice on procurement processes and policies to ensure compliance.Provide end user trainings on the process and support in closing any gaps in technical and process understanding. Purchase Requisition Validation:Review and validate purchase requisitions for accuracy, completeness, and compliance with procurement guidelines.Collaborate with business users to address any discrepancies or missing information. Purchase Order Generation and Modification:Facilitate the creation and modification of purchase orders based on approved requisitions.Coordinate with suppliers and internal stakeholders to ensure timely and accurate order placement. Approval Process:Manage the approval workflow for purchase requisitions, ensuring that all necessary approvals are obtained.Collaborate with relevant teams to expedite approval processes when required. Sourcing Support:Collaborate with business users to identify potential suppliers for goods or services during the buying process.Support in sourcing activities, including three bids and a buy, market research, vendor identification, and gathering supplier information. Procurement System Management:Utilize and navigate Coupa system effectively to streamline processes and maintain accurate records.Troubleshoot issues related to procurement systems. Compliance and Risk Mitigation:Ensure procurement activities comply with organizational policies, industry regulations, and ethical standards.Identify and mitigate potential risks associated with procurement processes. Reporting and Analysis:Generate and analyze reports related to purchasing activities, providing insights to improve efficiency and compliance.Contribute to the development of key performance indicators (KPIs) for procurement operations. YOU’RE GOOD ATA proactive and positive customer service mindset to ensure that business users receive a great buying experienceStrong initiative and willingness to take on projects in a proactive mannerRelationship building and collaborative skillsAttention to detailExcellent analytical and critical thinking to identify the root cause and implement remedial actionEffective communication and interpersonal skillsTime management and organizational skillsComfort with ambiguity and iterative processHighly self-motivated with the ability to drive change in a global organization with minimum supervisionDemonstrates accountability and ownership YOU BRING (EXPERIENCE & QUALIFICATIONS)University degree or equivalent.4+ years of experience preferably in a service center, running procurement operations with a focus on sourcing and buying process and related activities.Good understanding of the end-to-end procurement processes (Source to Pay).Understanding of Purchase-to-pay tools (e.g., Coupa, Ariba, Oracle, etc.).Experience of managing multi geographies across time-zones.Proficiency in Microsoft suite (Word, Excel, and PowerPoint).Global Experience within the professional services industry in procurement or related function.Experience of managing SLA and performance for support.Strong understanding of procurement policies, compliance, and risk management.English and Chinese language proficiency.