Administrative Assistant I, Office of the Secretary-General

Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana. 2. FUNCTIONS OF THE POSTThe position is responsible for providing administrative support to the Chef de Cabinet and other officers within the Office of the Secretary General (OSG) to facilitate its smooth and efficient operations. 3.

QUALIFICATIONS AND EXPERIENCECandidates must possess at least an Associate Degree in Public Administration, Business Administration or other related field in the Social Sciences or a Diploma in the area of operation with proven technical competence, plus five (5) subjects GCE ‘O’ Level/CXC Grades I and II including English Language and Mathematics. In addition, candidates must also possess at least three (3) years’ relevant experience working in a similar environment. The experience should include basic business administration, office management, protocol service, documentation and information systems.

The candidate should ideally gain his/her work experience from one or more of the following areas: □ Public Sector/Private Sector Organisation□ A regional/international organization□ Support to a CEO or other Senior ExecutiveThe incumbent should also have experience, training and good working knowledge in: □ Written and verbal communication skills□ Microsoft Office Suite (Office 365)□ Office Administration/Procedures and Etiquette□ Customer Service and Protocol□ Human Relations□ Emotional Intelligence4. DUTIES AND RESPONSIBILITIESKey Result 1: Provides effective administrative support to the Office of the Secretary-General Activities1. 1 FACT-CHECKS and PROOF-READS documents to ensure they are grammatically correct and formatted in accordance with agreed standards;1.

2 REVIEWS incoming mail, DISTRIBUTES, or HANDLES within a timely manner, drafting routine responses to inquiries. 1. 3 DEMONSTRATES intermediate knowledge of computer applications including Microsoft Word, Excel, Outlook, PowerPoint and Publisher including basic understanding of formatting, document layout and design;1. 4 CREATES complex Word documents using approved templates (e. g. letters, memos), utilising functions such as mail merge, tables, endnotes, footnotes, styles and macros; CREATES basic Excel documents, working with formats, data sort, data filter and charts; and1. 5 MAINTAINS physical and online records in accordance with data storage guidelines. Key Result 2: Delivers effective Protocol on behalf of the OSGActivities2.

1 DEMONSTRATES an understanding of protocol including titles and forms of address to be used in written and oral communications, on calling cards, invitations and replies, official entertaining, table seating arrangements; flag protocol; gifting;2. 2 WELCOMES and GREETS visitors in person or via phone or email, answering enquiries orreferring as necessary;2. 3 ORGANISES transport (pick up or transfer) of visitors;2. 4 MAINTAINS security by following procedures for logging visitors’ entry and exit; and2. 5 COVERS department phones, SCREENS calls and voicemail and ARRANGES calls. Key Result 3: Assists with Meeting coordination and minute takingActivities3.

1 ASSISTS with preparing the agenda and documentation as directed for internal meetings of theOSG3. 2 ARRANGES room bookings and completes requests to facilitate the desired setup;3. 3 ARRANGES audiovisual support for meetings as required, TROUBLESHOOTS basic problems in equipment setup if needed;3. 4 ASSISTS with minute taking as directed during internal meetings of OSG;3. 5 PREPARES and COMPLETES attendance sheets for meetings;3. 6 ASSISTS with the preparation of participant briefing packs/dossiers for officers of the OSG, including for overseas travel;3. 7 ASSISTS with arrangements for overseas travel for OSG staff; and3.

8 FORMATS Reports, Summary of Conclusions and other documentation of meetings organised by OSG and prepares for dispatch. Key Result 4: Assists with fact-finding and research. Activities4. 1 FINDS information using basic search methods from files, internet and meeting reports;4. 2 ENQUIRES, EXAMINES, FINDS and/or FACT-CHECKS data; and4. 3 COLLECTS and COMPILES information from multiple sources based on topic or in chronological order as desired. In addition to the Results and Activities outlined above, the incumbent is expected to perform any other relevant duties and responsibilities in keeping with job functions. 5. EMOLUMENTS AND BENEFITSThis is a J7 post.

The salary range for this position is EC$5,841. 00 to EC$6,387. 00 per month. 6. RECRUITMENT AND APPOINTMENTAppointment will be to the permanent establishment. It will be subject to such staff rules and policies, rules, regulations, orders and instructions as exist and as may be introduced from time to time with respect to service with the Caribbean Community Secretariat. 7. LEAVEThe officer will be eligible for the grant of vacation leave at the rate of fifteen (15) working days a year and a leave grant after every twelve (12) months of service in respect of the officer, spouse and up to two (2) other approved dependents. 8.

GROUP HEALTH AND LIFE AND ACCIDENT INSURANCESubject to acceptance by the Secretariat’s insurance carrier, the officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health insurance, the officer will contribute twenty-five per cent (25%) of the premium. The life and accident insurance scheme is non-contributory. 9.

SUPERANNUATIONAn officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 percent of the officer’s basic salary to the pension plan. 10. APPLICATIONSApplications in English Language with full curriculum vitae details, including the email addresses of three (3) referees (at least two of whom must be familiar with the applicant’s work), should be addressed to: AdviserHuman Resource ManagementCaribbean Community SecretariatTurkeyen, Greater Georgetown, Guyanaand sent via email to recruitment@caricom.

org - The title of the vacancy should be clearlyidentified in the subject line of the email. 11. The deadline for the submission of applications is Friday, 8 August 2025.