Document Controller

Job Summary: CDhorizon FZE is seeking a highly organized and detail-oriented Document Controller to manage the systematic handling, tracking, and archiving of critical documentation related to equipment inspections, certifications, and procurement processes. The ideal candidate will ensure accurate record-keeping, support cross-functional teams with document verification, and maintain efficient document flow across departments. Key Responsibilities: Follow up regularly with suppliers to collect third-party inspection reports, certifications, and related documentation for equipment. Receive, review, and process a high volume of certificates daily from multiple suppliers.

Upload all received certificates into the designated document management system and maintain secure backups on local servers/PCs. Maintain daily logs of new equipment LPOs (Local Purchase Orders) issued to third-party inspection companies and service providers. Track and organize LPO documentation to verify supplier invoices before processing. Assist the Asset and Accounts teams in reconciling supplier invoices with supporting documents and certification records. Coordinate with Procurement, Finance, and Operations teams to ensure proper document traceability and compliance. Ensure all documentation is properly filed, easily retrievable, and adheres to company policies. Requirements:

Proven experience in document control, records management, or administrative support, preferably in an asset management, technical, or procurement environment. Strong organizational skills with the ability to handle and categorize large volumes of documents efficiently. Proficiency in MS Office (Excel, Word, Outlook) for data logging and reporting. Fluency in English (written and spoken) for effective communication with suppliers and internal teams. High attention to detail and ability to work under deadlines. Familiarity with document management systems is a plus. Preferred Qualifications: Experience in a similar role within the oil & gas, construction, or industrial sectors. Knowledge of procurement and invoicing processes.

Why Join CDhorizon FZE?Opportunity to work in a dynamic, process-driven environment. Collaborative team culture with cross-functional engagement. Competitive compensation and professional growth prospects.