Operations & Admin Coordinator

Job Responsibilities: Finance & Accounting Coordination1. Assist with accounts payable/receivable, expense tracking, and invoice processing. 2. Support month-end and year-end closing procedures in collaboration with the finance team. 3. Maintain accurate financial records and ensure compliance with company policies. 4. Prepare and reconcile expense reports, petty cash, and vendor payments. 5. Assist in budget tracking and financial reporting as needed. Facility Setup & Management1. Oversee office setup, maintenance, and space planning, ensuring a functional and safe work environment. 2. Coordinate with vendors for facility services (cleaning, security, IT, utilities, etc. ). 3. Manage office supplies, equipment procurement, and inventory control. 4.

Act as the primary point of contact for facility-related issues and emergencies. Legal & Contract Administration1. Assist in drafting, reviewing, and maintaining contracts, NDAs, and service agreements. 2. Track contract deadlines, renewals, and compliance requirements. 3. Liaise with legal counsel or external partners on corporate filings, permits, and regulatory matters. 4. Maintain an organized contract repository and ensure proper documentation. Administrative Backbone & Operations Support1. Provide executive-level administrative support, including scheduling, travel arrangements, and meeting coordination. 2. Organize company events, meetings, and employee engagement activities. 3. Develop and streamline administrative processes to improve efficiency. 4. Serve as a point of contact for internal and external stakeholders. Qualification：1.

Education: Bachelor’s degree in Business Administration, Finance, or related field. 2. Experience: 3+ years in operations, administration, or office management, preferably with exposure to finance, legal, or facilities. 3. Financial Acumen: Basic understanding of accounting principles and budgeting. 4. Legal/Contract Knowledge: Familiarity with contract management and compliance. 5. Organizational Skills: Strong multitasking and prioritization abilities. 6. Communication: Excellent written and verbal communication skills. 7. Tech-Savvy: Proficient in MS Office (Excel, Word, PowerPoint), accounting software (e. g. , QuickBooks), and contract management tools. 8. Problem-Solving: Proactive mindset with the ability to resolve operational challenges.