Administrative Assistant

Provides routine clerical and administrative support. DUTIESSummaryProvides routine clerical and administrative support. Essential DutiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications. Enters data into the computer ensuring accuracy and completeness; prepares and distributes routine reports. Sets up, and files program/department/personnel/client documents under supervision; copies, sorts, faxes, collates and retrieves documents.

Calls for repairs/maintenance of office equipment such as copier, fax, telephone, or computer. Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Acts as receptionist for department, greeting and directing visitors, answering and forwarding telephone calls, assisting in the general operations of facilities including maintenance, resolving operational issues, scheduling conference/training rooms, housekeeping, safety and security. Maintains calendars, schedules program/department and supervisor appointments as directed; updates calendar and ensures appropriate parties are informed. Supports the front office reception area as needed.

IT Administrative AssistantAct as the primary liaison between the IT department, Finance department, and external vendors to coordinate and ensure timely payment of invoices. Receive incoming calls, emails, and chat messages from end-users requiring IT assistance, assign helpdesk tickets to appropriate technicians, and provide basic troubleshooting support as needed. Additional DutiesOther duties and special projects as assigned. Supervisory ResponsibilitiesThis job has no supervisory responsibilities. QualificationsEDUCATION & EXPERIENCEOne year of administrative/clerical experience. High school diploma or general education degree (GED) required. Other QualificationsPossesses a valid driver's license and state-required auto insurance or reliable access to transportation depending on business needs.

This position may require some travel. Spanish / English bilingual preferred. Excellent data entry skillsAbility to multi-task. Extremely organized. Ability to work with others towards a common goal. Ability to be flexible and work in a changing environment. Ability to coordinate projects, solve problems and make solid business recommendations. Ability to establish and maintain routine files, records, and official documents. Ability to handle confidential information. Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.

Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilitiesSensitivity to service population’s cultural and socioeconomic characteristics. Excellent verbal and written communication skills. Punctual and dependable attendance. CERTIFICATES, LICENSES, REGISTRATIONSNone required. Computer SkillsMust have intermediate knowledge of Office 365 programs in a Windows environment. Accounting softwareDatabase softwareFinance EdgePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Time Spent [None, -1/3, 1/3 - 2/3, 2/3+]Stand:

-1/3Walk: -1/3Sit: 2/3 +Reach with hands and arms: 2/3+Use hands to finger, handle, or feel: 2/3+Climb or balance: -1/3Bend, kneel, crouch, or crawl: -1/3Talk or hear: 2/3+Taste or smell: NoneCarry, push or pull: -1/3Lifts Weights or Exerts ForceUp to 10 pounds: -1/3Up to 25 pounds: -1/3Up to 50 pounds: NoneUp to 100 pounds: NoneMore than 100 pounds: NoneVision RequirementsNo special vision requirements. WORK ENVIRONMENTThe physical, mental & environmental conditions in which the work is performed. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Time Spent [None, -1/3, 1/3 - 2/3, 2/3+]Environmental variables that may be indicated as applicable to the position: Working near mechanical parts: NoneWork in high, precarious places: NoneFumes or airborne particles: NoneToxic or caustic chemicals: NoneOutdoor weather conditions: -1/3Extreme cold (non-weather): NoneExtreme heat (non-weather): NoneRisk of electrical shock: NoneNOISE LEVELModerate noiseRequired TrainingNew Hire OrientationAB-1343: Sexual Harassment Prevention trainingMandated ReporterTimekeeping & AttendanceCompensation$19. 04 USD - $22. 85 USDIn accordance with California law, the expected pay range for this position is included in this posting.

The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.

BenefitsGenerous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents403b Retirement Plan with employer contribution for eligible employeesUp to $4,500 in tuition reimbursement per calendar yearEligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA)Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activitiesContingenciesInfluenza immunization or declinationCOVID-19, MMR and Tdap immunizationsEducation verificationReference checkBackground fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screeningTuberculosis screening