Athletic Director for Small Private School

Athletic Director PositionPosition Summary: Chinquapin Preparatory School is seeking an Athletic Director for grades 6-12, starting August 18, 2024. The Athletic Director ensures that the Chinquapin athletic program serves and enhances the school’s mission. The Athletic Director supervises and coordinates the high school and middle school athletic programs and supervises the coaching staff. This professional also oversees the Physical Education program and works in partnership with the PE teachers to ensure a successful program and a positive student experience. The Athletic Director resides on campus, teaches academic courses as needed, and reports directly to the Head of School.

Required Qualifications And SkillsBachelor’s Degree or higher in relevant field of studyMinimum Of Five Years Of Teaching/coaching ExperiencePreferred Qualifications and SkillsMission driven leadership skillsPrevious administrative experience in independent schoolsDevelopmental sensitivity and understanding of adolescenceAbility to develop, organize and implement programsRole Description DetailsProgrammatic SupervisionHS and MS athletic programs, including sports and league selectionCoaching staff, including selection and developmentPhysical Education programProgram PlanningDirects and manages Chinquapin’s athletic program and facilitiesMaintains an active program that promotes good sportsmanship and student developmentServes as the Liaison between the school’s conference and the schoolPlans necessary time, resources, and materials to support accomplishment of department goalsEnsures the growth of the athletic program and develops athletic opportunities when the need and interest ariseBuilds vendor relationships to ensure a fair deal on uniforms and equipmentCoordinates the HS and MS athletic programs in collaboration with coaches to ascertain programmatic needs to ensure quality and consistency of programAthletic EventsPrepares and approves all interscholastic game schedulesEnsures officials are scheduled and contracted for each contest and maintain proper and necessary recordsArranges transportation, lodging, and meals for out-of-town athletic eventsOversees the process of cleaning, repairing, and storing all athletic equipmentCoordinates the use of all athletic facilitiesPlans, organizes, and supervises all athletic awards programsServes as the Administrator at all home games.

Ensures all fields and courts are prepared and maintained for athletic eventsBudget and InventoryAdministers the athletic budget and ensure that programs are cost effective and that funds are managed prudentlyCompiles budgets and cost estimates based on documented program needsInitiate purchase orders and bids in accordance with budgetary limitationsMaintains a current inventory of supplies and equipment and recommend disposal and replacement of equipment when necessaryRequests athletic department purchase order approval from the Head of School before sending over to the Business OfficeStudent ManagementImplements district student management policies, communicate expected student behavior related to athletics, and ensure enforcement of student discipline in accordance with Student Code of Conduct and Athletic HandbookManages student sport packages and design of apparelEstablishes and maintains open lines of communication by conducting conferences on vital issues with parents, students, and teachersEstablishes physical and academic eligibility requirements for participation in each sport, and verify each athlete’s eligibilityCounsels students on NCAA protocol and college opportunitiesPersonnel ManagementPrepares, Reviews, And Maintains Job Descriptions For Athletic DepartmentRecruits, selects, trains, and supervise all athletic department personnel and makes sound recommendations to the Head of School about personnel placement, assignments, retention, discipline, and dismissalEvaluates job performance of employees to ensure effectivenessDevelops training options and/or improvement plans for employees to ensure exemplary operation in area of athleticsEnsures all coaches have successfully competed required in-service programsPolicy, Reports, and LawEnsures compliance with federal and state laws, and with the school’s conference, Board, OHSAA, and league policies and regulationsCompiles, maintain, file, and present all physical and computerized reports, records, and otherAttends league and district meetingsOtherAttends educational conferences, workshops, and meetings related to professional growth and job performancePrepares board, administrative, and staff reports in a timely and professional mannerEnsures all operations within responsibilities contribute to District and department goalsParticipates in Leadership Team meetings and activitiesUses professional information discreetly and judiciouslyRepresents the school to the community in a positive and professional wayMaintains a sincere, friendly attitude toward patronsRemains available for substitution rolesWorks with the Parent Association to develop programs for the athletic teamsPerforms other duties as assigned by the Head of SchoolSalary And BenefitsSalary will be based on the candidate’s qualifications and experienceMeals (breakfast, lunch, and dinner) served in the dining hall when school is in sessionAppropriate deductions for and payments to FICA, Social Security, Medicare insurance, group medical insurance, life insurance and annuity, as applicableAutomatic contribution of 5% of your salary to a retirement accountProfessional development (PD) funds for courses and/or materials.

Ten Sick Days (PTO) per school yearVacation TimeAbout Chinquapin Preparatory SchoolChinquapin Preparatory School is a private college-preparatory school for 6th-12th grade students located 25 miles east of downtown Houston. Since 1969, Chinquapin has prepared motivated students from Houston’s under-resourced communities and schools for college. Our school’s unique mission provides students with seven years of high-quality education through small class sizes and intense preparation. College acceptance is a graduation requirement, and our alumni have a remarkable record of college completion.

Our MissionTo provide a high-quality college-preparatory education to Houston’s most able and motivated students from historically excluded communities and schools across the city. Through a rigorous curriculum and an emphasis on community service and earning what one receives, we aim to produce responsible, well-educated citizens who will become constructive leaders in their communities.