Office Assistant

We're looking for an Office Assistant to support the day-to-day running of the Burton office, including reception, administration, facilities, building maintenance and events. This role will also provide PA support to the SLT Stakeholders, as needed. Key Responsibilities:

Facilities Coordination (75% role)Maintain a professional and effective front of house reception on employee site-attendance days, including answering calls, maintaining staff and visitor security, managing postal and DHL services and responding to queries Ensure that the site archiving system is being routinely maintainedManage office contracts and on-site contractors effectively to ensure all works are carried out to a high standardCoordinate and support office-based meetings and events as required, ensuring all resources are in place and fit for purpose e. g.

room, stationery and refreshments provisionWork closely with the Office Manager to ensure all health and safety requirements for the office are being met, including fire safety, first aid, office equipment, food safety, risk assessments and accident reportingPA Support (up to 25% of role)Support senior stakeholders in preparing for meetings, proposals and presentationsCollate and submit stakeholder expense claims in a timely mannerCoordinate stakeholder diaries including the scheduling of meetings and appointmentsLiaise with our travel providers to arrange travel and accommodation bookingsArrange necessary visas and travel documentationAssist and support other areas of the business as and when necessaryRequirementsDemonstrable experience providing excellent customer service and administration support is essential, ideally in a similar roleHigh level of attention to detail and accuracy, alongside excellent written and verbal communication skillsApproaches tasks in a calm, efficient and well-organised wayConfidence in dealing with managers and employees at all levelsExperience of prioritising own workload, excellent time management and dealing with conflicting priorities when working to deadlines and within defined standardsHighly computer literate; experience operating with all Microsoft Office software including Word, PowerPoint, Outlook & ExcelBenefits27 days holiday plus 8 bank holidaysPension contributions 4.

5% matchedLife assurance 4 x annual salaryFlexible Benefits Platform with £25/month Company contributionAnnual salary reviewIndependent financial advice serviceEnhanced Employee Assistance ProgrammeShopping discounts with retailersLong service awardsRecognition scheme & employee of the year awards